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Administrative Support Specialist
2 months ago
Position Title: Receptionist / Data Entry Specialist
Contract Duration: 3 months
Compensation: $18-$20/hr on W2
Work Environment: Onsite
KEY RESPONSIBILITIES
- Provide essential receptionist services, including answering multi-line telephones, managing meeting room schedules, and welcoming visitors.
- Execute general clerical tasks and office assistance, such as photocopying, faxing, distributing mail, and maintaining filing systems.
- Organize events, meetings, and conferences across departments; prepare agendas and arrange meeting spaces as required.
Maintain cleanliness in conference areas post-use.
- Offer administrative assistance to various departments as time permits, which may include:
- Cleaning up Excel spreadsheets
- Stuffing envelopes
- Resizing images
- Support the Branch Manager and Branch Operations Manager as needed.
- Handle incoming calls, delivering courteous and informative service to callers by directing them to the appropriate contacts.
- Sort, collect, and accurately distribute incoming mail and packages; maintain logs per branch procedures.
- Assist in preparing and sending mailings as required.
- Monitor office supply inventory by checking stock levels, anticipating needs, placing orders, and confirming receipt of supplies.
- Collaborate with IT support to troubleshoot basic office technology issues.
- Prepare copies and other materials for meetings and marketing initiatives.
- Ensure a tidy and welcoming office environment by managing waste, watering plants, organizing the kitchen area, and refreshing reading materials.
- Draft, type, and disseminate correspondence and memos.
- May be tasked with database management or system administration duties, including data entry, reporting, user support, and system upgrades.
REQUIREMENTS
- High school diploma or equivalent, with a minimum of one year of experience in general administrative support.
- Experience with certified mail preparation is preferred.
- Strong proficiency in data entry and Microsoft Office Suite (Word, Excel, Outlook).
- 10-key proficiency by touch is preferred.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
Suna Solutions is committed to providing equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any kind without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Applicants with criminal histories are considered in a manner consistent with local, state, and federal laws.
REQUESTING AN ACCOMMODATION
Suna Solutions is dedicated to providing equal employment opportunities for individuals with disabilities or religious observances, including reasonable accommodations when necessary. If hired by Suna Solutions and accommodations are required to perform essential job functions, participation in our reasonable accommodation process will be requested. Accommodations made during the recruiting process do not guarantee future or continued accommodations once employed.
PAY TRANSPARENCY POLICY STATEMENT
Compensation for roles at Suna Solutions varies based on a wide range of factors, including but not limited to the specific client, office or remote location, role, skill set, and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale that includes the hourly or salary range that may be offered for roles in specific locations.
