Office Administrator

3 days ago


Jacksonville, Florida, United States Bridges International Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Bridges International. As a key member of our staff, you will be responsible for providing administrative support to our facility and ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Act as a liaison between the site and corporate departments, ensuring seamless communication and coordination.
  • Manage client Food Stamp procedures, maintaining accurate records and adhering to regional policies and procedures.
  • Assist with intake and discharge of clients, as directed by the Facility Director.
  • Maintain client files, including closed files, and all center-related documentation.
  • Coordinate facility repairs and maintenance, including vendor selection and pricing quotes.
  • Facilitate outside agency audits, ensuring compliance with regulatory requirements.
  • Assist with DC monitors and Children & Family Services audits.
  • Process receipts and invoices, submitting them to the accounting department.
  • Conduct tasks related to the receiving of new inmates, as required by the Facility Director.
  • Update Count Logs, Population Logs, and Clinical Rosters, as instructed by the Facility Director.
  • Maintain paperwork required for daily operations, including documentation of petty cash expenses.
  • Collect and send intake & discharge paperwork to the corporate trust account supervisor.
  • Enter MIS and Department of Corrections data, as directed by the Facility Director.
  • Schedule and attend monthly staff meetings, taking minutes as required.
  • Manage office supplies, ordering monthly with the Facility Director's approval.
Requirements
  • A minimum of a High school diploma or GED.
  • Two (2) years' experience in an administrative or assistant capacity.
  • Intermediate to advanced computer skills, particularly in Microsoft Excel and Word.
What We Offer

Bridges International is a dynamic and growing organization, offering a competitive salary and opportunities for professional growth and development.



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