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Administrative Coordinator

2 months ago

Jacksonville, Florida, United States Medical Cost Containment Services Inc. Full time
Job Summary

We are seeking a highly organized and proactive Administrative Coordinator to join our team at Medical Cost Containment Services Inc. as an Office & Marketing Coordinator. This entry-level role offers an excellent opportunity for growth and development within our company.

The ideal candidate will be an organized and competent professional with exceptional communication skills. You will be comfortable working with people across all departments within our organization and assisting those visitors, vendors, and delivery persons who frequent our office.

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Key Responsibilities
  • Reports directly to our Marketing Manager
  • Follow office workflow procedures to ensure maximum efficiency
  • Provide on-site assistance as requested by directors or committees
  • Set up meetings and webinars for various departments
  • Compile management reports for bi-weekly meetings
  • Maintain files and records with effective filing systems
  • Greet and assist visitors when they arrive at the office
  • Handle maintenance requests by contacting and scheduling repairs
  • Inventory Management
  • Monitor parking privileges and violations
  • Vendor relationship management
  • Processing daily in-office mail
  • Coordinate in-office and off-site events and meetings
  • New Hire onboarding support
Requirements
  • Proven experience as an office coordinator and/or marketing support
  • Creative skills for designing internal communications and marketing materials
  • Proficiency in Microsoft Office suite
  • Working knowledge of office equipment
  • Strong communication and interpersonal skills
  • Excellent organizational and multitasking abilities
  • Excellent time-management skills
  • Ability to manage vendor relationships and office logistics
  • Ability to lift and manage office supplies (e.g., 50 lbs of printer copy paper)
  • Associate's or bachelor's degree is a plus
  • First 90 to 180 days are expected to be in office, after which a hybrid work arrangement will be assessed
Our Company

Medical Cost Containment Services Inc. is a leading employee benefits administrator founded in 1983. We work hard for our brokers and the employers they serve to provide the most up-to-date services without ever losing the human touch. Our services include ACA Employer Reporting & Penalty Appeal Support, COBRA Premium Billing Administration, Consumer Driven Health Plan Administration, Health & Welfare Compliance, HIPAA Privacy & Security Solutions, and Government Healthcare Programs.

We believe in cultivating a diverse and inclusive workplace where all feel safe and welcome. We hire the best experts in the business without discrimination due to race, creed, color, sex, religion, age, national origin, handicap, veteran status, marital or sexual orientation, gender identity, or gender expression status.

Our Values

We value open and honest communication among employees and encourage communication of your ideas, suggestions, and concerns.

Benefits

We strive to provide the best possible benefits for our employees. We offer health insurance, dental insurance, vision insurance, life insurance, tuition reimbursement, paid time off, 401(k) retirement accounts, short and long-term disability, HSA, FSA, LPF, DCAP, and hybrid/remote work flexibility.