Aviation Administrative Assistant

3 weeks ago


Nashville, Tennessee, United States Ventura Aviation Full time

Job Description

Ventura Aviation is seeking a highly organized and detail-oriented Administrative Assistant/Aviation to support the Flight Operations team in Nashville, TN. The primary task of this role is to work directly with Flight Operations team members and the Human Resources team to aid in day-to-day operation and maintenance of records.

The Administrative Assistant/Aviation will be responsible for creating and maintaining crew records for new Pilots, Cabin Attendants, and Flight Followers in accordance with Part 135 regulations. This includes assisting the Chief Pilot in coordinating internal and external training events for crew members, interacting with pilots and company personnel for data gathering, and processing/records keeping issues.

Responsibilities:

  • Create and maintain accurate and up-to-date crew records in accordance with Part 135 regulations.
  • Assist the Chief Pilot in coordinating training events, including working with training vendors.
  • Interact with pilots and company personnel to gather data, resolve paperwork, and process/records keeping issues.
  • Audit pilot records monthly to ensure currency and compliance with regulations.
  • Maintain organized pilot records for review by the FAA Administrator.
  • Work closely with Human Resources to access, review, and upload information to the FAA Pilot Records Database (PRD).
  • Review and audit Pilot Records Information Act (PRIA) requests for new pilots.
  • Collaborate with Human Resources to maintain the pilot random drug pool in accordance with 49 CFR Part 40.
  • Notify the Director of Operations, Assistant Director of Operations, or Chief of Training Manager regarding reportable events.
  • Demonstrate a working knowledge of the Operations Manual, Operations Specification, Policies and Procedures, and Federal Aviation Regulations pertaining to Pilot Records.

Requirements:

  • Based in Nashville, TN.
  • Ability to collaborate with other departments/organizations.
  • Experience with MS Office and Google products.
  • Strong communication and organizational skills.
  • Ability to manage multiple projects and prioritize tasks.
  • Subject to pre-employment and random drug testing.
  • Must pass a background check.
  • Must have authorization to work in the U.S.


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