Administrative Assistant to Support Department of Surgery

3 weeks ago


Nashville, Tennessee, United States Vanderbilt University Medical Center Full time
Administrative Assistant Opportunity at Vanderbilt University Medical Center

Vanderbilt University Medical Center is seeking an experienced administrative assistant to join our team in the Department of Surgery, Division of General Surgery. As a key member of our administrative staff, you will provide critical support to our surgeons and clinical team.

You will collaborate with clinic management, staff, and nurses to schedule clinic visits and operative cases across multiple campuses. This role requires excellent communication and organizational skills, as you will work closely with outside entities, including referring physicians, academic colleagues, and patients. Insurance management is also a critical aspect of this position, requiring you to ensure pre-authorizations are received prior to surgery, contact insurance companies, and track out-of-network approvals.

Key Responsibilities
  • Provide administrative support, including scheduling, booking travel, and budget reconciliation.
  • Ensure accurate and timely maintenance of financial, planning, correspondence, procedures, and other records.
  • Compile and analyze data to summarize findings in support of area goals.
  • Prepare reports and documentation as requested.
Technical Capabilities
  • Human Resources Policies and Procedures: Apply knowledge of HR policies and procedures to ensure compliance.
  • Ad Hoc Reporting: Access information from databases and prepare reports as needed.
  • Financial Processes: Monitor costs, expenses, and revenue, and manage these in relation to budgeted amounts.
  • Clerical/Administrative: Perform a range of clerical and administrative tasks, including data entry, document preparation, and receptionist duties.
  • Data Analysis: Analyze data accurately and make informed decisions based on findings.

Vanderbilt University Medical Center values diversity and is committed to creating an inclusive environment where everyone has the opportunity to thrive. If you are a skilled administrative professional looking for a new challenge, we encourage you to apply for this exciting opportunity.



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