Event Housing Coordinator

5 days ago

Kansas City, Missouri, United States Wholesale & Specialty Insurance Association Full time

Job Summary:

The Wholesale & Specialty Insurance Association is seeking an experienced Event Housing Coordinator to join our team. As an Event Housing Coordinator, you will be responsible for managing and executing various events, including the Underwriting Summit, Annual Marketplace, Committee Day, Insurtech, and U40 Connect, as well as education programs.

Key Responsibilities:

  • Event Management:
    • Manage hotel blocks and subblocks for the Annual Marketplace.
    • Plan and oversee hotel room reservation processes, including handling policies, changes, and special requests from attendees.
    • Research, plan, and implement processes for event badge preparation and pickup. Assist with onsite registration.
    • Manage hotel blocks for revenue based on estimated registration and growth, mitigating financial risks. Assist in researching and contracting overflow hotels as necessary.
    • Plan and manage other aspects of Annual Marketplace, Underwriting Summit, Committee Day, Insurtech, and U40 Connect, as assigned.
    • Site research, contract execution, and housing management for approximately four (4) education programs.
    • Provide support to the Assistant Director of Events and Director of Events as required.
  • Housing Management:
    • Manage housing processes for Annual Marketplace, Underwriting Summit, Committee Day, Insurtech, U40 Connect, and education programs.
    • Deliver superior membership services throughout the reservation process, accurately processing housing and assisting members with changes and special requests.
    • Process and maintain priority housing for Annual Marketplace and Underwriting Summit, including WSIA Board of Directors, Past Presidents, vendors, and the WSIA team.
    • Manage and process all block/subblock agreements, pre-registrations, room and suite reservations, and meeting space request forms for the Annual Marketplace.
    • Oversee summaries of all suites and meeting spaces.
  • Badge and Onsite Management:
    • Oversee the preparation of event badges, including ordering supplies, printing, and compiling badge packets.
    • Set up badge pickup and manage temporary employees onsite at WSIA events.
    • Troubleshoot and resolve any onsite registration, badge pickup, or housing issues seamlessly.
  • Reporting and Analysis:
    • Manage, analyze, and report on sleeping room history, future blocks, forecasts, and inventory.
    • Assess contractual commitments and financial liability for the Association, assisting in hotel contracting to mitigate financial risks.
    • Complete post-event tasks, including providing feedback to the Director of Events, reconciling VIP housing master accounts, and updating room block utilization analysis and reports.
  • General Support:
    • Assist in preparing and updating event websites, forms, and timelines.
    • Build, monitor, and manage various aspects of meetings, including member meeting management, VIP events, General Session planning, and the Summer Board Meeting.
    • Manage correspondence between the Events Committee and Events team, providing support and assisting in the preparation of Committee reports and summaries for the WSIA Board of Directors.
  • Travel Requirements:
    • Travel 4-5 times annually to the WSIA office in Kansas City, MO for team meetings and event preparation.
    • Attend 4-6 WSIA events annually to assist with on-site execution.
    • Travel as needed for miscellaneous events, site visits, and industry conferences.

Requirements:

  • Bachelor's degree (B.A.) from a four-year college or university; and four years of related experience, or an equivalent combination of education and work experience.

Skills and Abilities:

  • Delivers superior support to WSIA staff and customer service to WSIA membership.
  • Proficient with Microsoft Office Windows and Microsoft Office (Word, Outlook, Excel, and PowerPoint).
  • Ability to lift 25 pounds when packing/moving materials associated with WSIA activities.
  • Detailed oriented, organized, self-motivated, effective communicator, and team player.
  • Ability to multi-task, troubleshoot issues, and initiate projects to improve processes.

About the Wholesale & Specialty Insurance Association:

The Wholesale & Specialty Insurance Association is a world-class member service organization representing the entirety of the wholesale, specialty, and surplus lines industry. The Association provides members with unparalleled networking, education, talent recruitment and development initiatives, regulatory and legislative advocacy, and promotion of wholesale value.

The Association's membership consists of approximately 700 member firms, including U.S. Wholesale, U.S. Insurance Market, Associate, and Service members, representing tens of thousands of individual brokers, insurance company professionals, underwriters, and other insurance professionals worldwide conducting business in the U.S. surplus lines market.

The Association is an equal employment opportunity employer, committed to providing equal employment opportunities to all qualified individuals without regard to legally protected characteristics. All employment decisions at the Association are based solely on the applicant's relevant experience, skills, and qualifications.

  • Event Coordinator

    3 days ago

    Kansas City, Missouri, United States Percepta House Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Assistant to join our team at Percepta House. As an Event Assistant, you will provide critical support to our event planning team, ensuring the smooth execution of events, conferences, meetings, and corporate gatherings.Key ResponsibilitiesAssist in planning and executing events,...

  • Event Logistics Coordinator

    1 week ago

    Kansas City, Missouri, United States Wholesale & Specialty Insurance Association Full time

    Position OverviewThe primary objective of this role is to facilitate the planning and execution of various events hosted by the Wholesale & Specialty Insurance Association (WSIA). This includes managing housing logistics for key events such as the Underwriting Summit, Annual Marketplace, Committee Day, Insurtech, and U40 Connect, along with educational...

  • Event Logistics Coordinator

    2 weeks ago

    Kansas City, Missouri, United States Wholesale & Specialty Insurance Association Full time

    Position OverviewThe Event Housing Manager plays a crucial role in the planning and execution of various events organized by the Wholesale & Specialty Insurance Association (WSIA). This position is primarily focused on the effective management of housing logistics for events such as the Underwriting Summit, Annual Marketplace, Committee Day, Insurtech, and...

  • Event Coordinator

    1 day ago

    Kansas City, Missouri, United States Park Hyatt Aviara Full time

    **Event Planning and Coordination**Park Hyatt Aviara Resort seeks a highly organized and detail-oriented individual to join our Banquet team as a Coordinator. This role is responsible for assisting with the planning and execution of events, ensuring seamless operations and exceptional guest experiences.**Key Responsibilities:**Assist with event planning,...

  • Event Coordinator

    2 days ago

    Kansas City, Missouri, United States Park Hyatt Aviara Full time

    About the RoleThe Event Coordinator is a key member of the Park Hyatt Aviara team, responsible for coordinating and executing events, conferences, and meetings. This role requires a high level of attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesCoordinate and execute...

  • Event Coordinator

    6 days ago

    Kansas City, Missouri, United States Fresh Form Draft Full time

    Job Summary:We are seeking a highly organized and detail-oriented Event Assistant to support our events team in planning, coordinating, and executing various events for Fresh Form Draft. This role is ideal for someone passionate about event planning, with excellent communication and interpersonal skills, and a proactive attitude.Key Responsibilities:Event...

  • Event Coordinator

    1 day ago

    Kansas City, Missouri, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Marriott International Inc. As an Event Coordinator, you will be responsible for ensuring the smooth execution of events and meetings, providing exceptional customer service, and maintaining a high level of professionalism.Key ResponsibilitiesMeet with...

  • Event Coordination Assistant

    2 weeks ago

    Kansas City, Missouri, United States Engagea Comm Full time

    Job OverviewCompany: Engagea CommAt Engagea Comm, we consider ourselves more than a mere marketing firm; we are your dedicated ally in achieving growth. Recognizing that each brand possesses its own distinct identity, we customize our strategies to align with the unique goals and visions of our clients. Our skilled team merges strategic insight with...

  • Event Coordination Assistant

    2 weeks ago

    Kansas City, Missouri, United States Engagea Comm Full time

    Job OverviewCompany: Engagea CommAt Engagea Comm, we are dedicated to being more than just a marketing agency; we serve as your strategic ally in fostering growth. Recognizing that each brand possesses its own distinct identity, we customize our strategies to align with the unique goals and aspirations of our clients. Our team merges strategic insight with...

  • Event Operations Coordinator

    3 days ago

    Kansas City, Missouri, United States ASM Global Full time

    Job SummaryAs an Event Staff member at ASM Global, you will be responsible for managing and overseeing all aspects of venue and event operations. This includes coordinating and supervising event staff, ensuring efficient and professional service.Key ResponsibilitiesEvent Operations Management: Manage and oversee all aspects of venue and event operations,...

  • Junior Events Coordinator

    2 weeks ago

    Kansas City, Missouri, United States Fresh Form Draft Full time

    Junior Events CoordinatorDepartment: Fresh Form Draft Employment Type: Full Time Location: Kansas City, MO Compensation: $900 - $1,150 / week OverviewWe are looking for a motivated and detail-oriented Junior Events Coordinator to join our team at Fresh Form Draft. This role is designed for individuals eager to support the planning, organization, and...

  • Meeting and Event Coordinator

    2 weeks ago

    Kansas City, Missouri, United States Park Hyatt Aviara Full time

    About Us At Park Hyatt Aviara, we pride ourselves on our dedicated and attentive team members who strive to deliver exceptional service and memorable experiences for our guests. Position Overview The Event Coordinator serves as a vital link between Event Managers and clients organizing various events and room bookings at our hotel. This role encompasses a...

  • Event Coordination Specialist

    2 weeks ago

    Kansas City, Missouri, United States Park Hyatt Aviara Full time

    Position Overview:The Sales Event Coordinator plays a crucial role in supporting the sales team and ensuring the smooth execution of group events. This position involves a variety of administrative tasks and direct communication with clients to facilitate their needs.Key Responsibilities:Provide comprehensive administrative assistance to the Director of...

  • Event Coordination Manager

    1 week ago

    Kansas City, Missouri, United States Hotel Kansas City - in the Unbound Collection by Hyatt Full time

    About Hotel Kansas City:Setting the benchmark for exceptional hospitality, Hotel Kansas City has been providing a unique experience since its inception. Recognized as one of the "Best New Hotels in the World" and celebrated as Kansas City's top hotel, guests can enjoy elegantly designed accommodations that blend Victorian charm with contemporary...

  • Housing Support Coordinator

    2 weeks ago

    Kansas City, Missouri, United States NEWHOUSE INC Full time

    POSITION OVERVIEWThe Housing Support Coordinator will utilize comprehensive services to secure and stabilize accommodations for individuals experiencing homelessness due to domestic violence. These services encompass, but are not limited to, housing relocation, eviction prevention, housing searches, financial guidance, housing counseling, and collaboration...

  • Sales and Events Coordinator

    6 days ago

    Kansas City, Missouri, United States Park Hyatt Aviara Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Sales and Events Coordinator to join our team at Park Hyatt Aviara. As a key member of our sales team, you will provide administrative support to our Director of Sales and Sales Managers, ensuring seamless execution of sales strategies and events.**Key Responsibilities**Provide...

  • Affordable Housing Coordinator

    6 days ago

    Kansas City, Missouri, United States CRM Residential Full time

    Job DescriptionCRM Residential is a leading provider of property management services, specializing in affordable housing solutions for over 46 years. Our success is built on the dedication and expertise of our team members, who share our commitment to delivering exceptional service and creating a positive impact on the communities we serve.This role offers a...

  • Event Coordination Specialist

    2 weeks ago

    Kansas City, Missouri, United States Marriott International, Inc Full time

    Additional Information Full-Time, Day Shift, Evening Shifts, Weekend availability requiredJob Number Job Category Food and Beverage & CulinarySchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Engage with group coordinators or hosts prior to events, facilitating introductions and confirming that all arrangements...

  • Event Coordination Specialist

    2 weeks ago

    Kansas City, Missouri, United States Marriott International, Inc Full time

    Additional Information Full-Time, Day Shift, Evening Shifts, Weekend availability requiredJob Number Job Category Food and Beverage & CulinarySchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Engage with group coordinators and hosts prior to events, facilitate introductions, and confirm that all arrangements meet...

  • Event Coordination Specialist

    2 weeks ago

    Kansas City, Missouri, United States Marriott International, Inc Full time

    Additional Information Full-Time, Day Shift, Evening Shifts, Weekend availability requiredJob Number Job Category Food and Beverage & CulinarySchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Engage with group coordinators or hosts prior to events, facilitate introductions, and confirm that all arrangements meet...