Event Coordination Manager

1 week ago


Kansas City, Missouri, United States Hotel Kansas City - in the Unbound Collection by Hyatt Full time

About Hotel Kansas City:

Setting the benchmark for exceptional hospitality, Hotel Kansas City has been providing a unique experience since its inception. Recognized as one of the "Best New Hotels in the World" and celebrated as Kansas City's top hotel, guests can enjoy elegantly designed accommodations that blend Victorian charm with contemporary amenities.

With 144 guest rooms, the hotel features multiple dining options, including the Town Company restaurant and a lively cocktail bar, Nighthawk. For those interested in hosting events, the venue boasts 20,000 square feet of versatile meeting space, including historic ballrooms and a stunning rooftop event patio.

Position Overview: Event Planning Manager

Key Responsibilities:

  • Exhibit a friendly demeanor, prioritize customer satisfaction, and foster a fun team atmosphere.
  • Coordinate, enhance, and detail event programs with clients, ensuring all requirements such as space, timing, equipment, menus, themes, and decorations are met.
  • Effectively communicate client needs to all relevant hotel departments through detailed event documentation and meetings.
  • Project banquet food and beverage revenue accurately.
  • Availability to work evenings and weekends is essential.
  • Oversee and manage individual event budgets to optimize revenue while minimizing costs, ensuring a high-quality service delivery.
  • Represent the department and hotel professionally at client functions, industry events, and planning meetings.
  • Build and maintain strong relationships with vendors and suppliers who support event operations.
  • Conduct post-event reviews with clients to ensure satisfaction and address any concerns.
  • Foster a service-oriented culture that promotes positive event experiences and effective internal communication.
  • Perform additional duties as assigned by the Associate Director of Events or Director of Sales & Marketing.

Qualifications:

  • A minimum of 3 years of relevant experience is required.
  • Preference will be given to candidates with prior experience in event planning, particularly in the wedding sector.
  • Proficiency in detailing events through formal documentation.
  • Strong computer skills, particularly in Microsoft Office applications.

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