Event Logistics Coordinator

1 week ago

Kansas City, Missouri, United States Wholesale & Specialty Insurance Association Full time

Position Overview

The primary objective of this role is to facilitate the planning and execution of various events hosted by the Wholesale & Specialty Insurance Association (WSIA). This includes managing housing logistics for key events such as the Underwriting Summit, Annual Marketplace, Committee Day, Insurtech, and U40 Connect, along with educational programs.

Key Responsibilities

Event Coordination

  • Oversee hotel block and subblock arrangements for the Annual Marketplace.
  • Manage hotel room reservation procedures, addressing policies, modifications, and attendee requests.
  • Develop and implement processes for event badge preparation and distribution, assisting with on-site registration.
  • Administer hotel blocks to optimize revenue based on anticipated attendance and growth, while minimizing financial exposure. Research and negotiate overflow hotel contracts as needed.
  • Coordinate additional aspects of the Annual Marketplace, Underwriting Summit, Committee Day, Insurtech, and U40 Connect as assigned.
  • Conduct site research, execute contracts, and manage housing for approximately four educational programs.
  • Provide support to the Assistant Director of Events and Director of Events as necessary.

Housing Management

  • Oversee housing logistics for the Annual Marketplace, Underwriting Summit, Committee Day, Insurtech, U40 Connect, and educational programs.
  • Deliver exceptional service to members throughout the reservation process, accurately handling housing requests and modifications.
  • Manage priority housing for key stakeholders, including the WSIA Board of Directors and other designated individuals.
  • Process all block and subblock agreements, pre-registrations, room reservations, and meeting space requests for the Annual Marketplace.
  • Compile summaries of all suites and meeting spaces.

Badge and Onsite Management

  • Oversee the creation of event badges, including supply ordering, printing, and assembling badge packets.
  • Coordinate badge pickup and manage temporary staff during WSIA events.
  • Address and resolve any onsite registration or housing issues efficiently.

Reporting and Analysis

  • Manage and analyze sleeping room history, future blocks, forecasts, and inventory.
  • Evaluate contractual obligations and financial risks for the Association, assisting in hotel negotiations to mitigate liabilities.
  • Complete post-event tasks, including feedback collection for the Director of Events and reconciling housing accounts.

General Support

  • Assist in the development and updating of event websites, forms, and timelines.
  • Manage various meeting aspects, including member meetings, VIP events, and General Session planning.
  • Facilitate communication between the Events Committee and Events team, aiding in the preparation of reports for the WSIA Board of Directors.

Travel Requirements

  • Travel periodically for team meetings and event preparations.
  • Attend multiple WSIA events annually to support on-site execution.
  • Travel as necessary for miscellaneous events and industry conferences.

Qualifications

  • Bachelor's degree from an accredited institution and four years of relevant experience, or a combination of education and experience.

Skills and Competencies

  • Exceptional support and customer service skills for WSIA staff and members.
  • Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
  • Ability to lift materials related to WSIA activities.
  • Detail-oriented, organized, self-motivated, and an effective communicator.
  • Capability to manage multiple tasks, troubleshoot issues, and initiate process improvements.

Company Overview

The Wholesale & Specialty Insurance Association (WSIA) is a premier member service organization representing the wholesale, specialty, and surplus lines insurance industry. WSIA is committed to fostering profitable business relationships through unparalleled networking, education, talent development, and advocacy for its members.

WSIA's diverse membership includes numerous firms and professionals engaged in the U.S. surplus lines market, providing them with a competitive edge through active participation in the only association dedicated to this sector.

WSIA is an equal opportunity employer, committed to providing fair employment opportunities to all qualified individuals without regard to legally protected characteristics.

  • Event Logistics Coordinator

    2 weeks ago

    Kansas City, Missouri, United States Wholesale & Specialty Insurance Association Full time

    Position OverviewThe Event Housing Manager plays a crucial role in the planning and execution of various events organized by the Wholesale & Specialty Insurance Association (WSIA). This position is primarily focused on the effective management of housing logistics for events such as the Underwriting Summit, Annual Marketplace, Committee Day, Insurtech, and...

  • Event Coordinator

    6 days ago

    Kansas City, Missouri, United States Fresh Form Draft Full time

    Job Summary:We are seeking a highly organized and detail-oriented Event Assistant to support our events team in planning, coordinating, and executing various events for Fresh Form Draft. This role is ideal for someone passionate about event planning, with excellent communication and interpersonal skills, and a proactive attitude.Key Responsibilities:Event...

  • Event Coordinator

    1 day ago

    Kansas City, Missouri, United States Park Hyatt Aviara Full time

    About the RoleThe Event Coordinator is a key member of the Park Hyatt Aviara team, responsible for coordinating and executing events, conferences, and meetings. This role requires a high level of attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key ResponsibilitiesCoordinate and execute...

  • Event Operations Coordinator

    3 days ago

    Kansas City, Missouri, United States ASM Global Full time

    Job SummaryAs an Event Staff member at ASM Global, you will be responsible for managing and overseeing all aspects of venue and event operations. This includes coordinating and supervising event staff, ensuring efficient and professional service.Key ResponsibilitiesEvent Operations Management: Manage and oversee all aspects of venue and event operations,...

  • Event Coordination Assistant

    2 weeks ago

    Kansas City, Missouri, United States Engagea Comm Full time

    Job OverviewCompany: Engagea CommAt Engagea Comm, we consider ourselves more than a mere marketing firm; we are your dedicated ally in achieving growth. Recognizing that each brand possesses its own distinct identity, we customize our strategies to align with the unique goals and visions of our clients. Our skilled team merges strategic insight with...

  • Event Coordination Assistant

    2 weeks ago

    Kansas City, Missouri, United States Engagea Comm Full time

    Job OverviewCompany: Engagea CommAt Engagea Comm, we are dedicated to being more than just a marketing agency; we serve as your strategic ally in fostering growth. Recognizing that each brand possesses its own distinct identity, we customize our strategies to align with the unique goals and aspirations of our clients. Our team merges strategic insight with...

  • Junior Events Coordinator

    2 weeks ago

    Kansas City, Missouri, United States Fresh Form Draft Full time

    Junior Events CoordinatorDepartment: Fresh Form Draft Employment Type: Full Time Location: Kansas City, MO Compensation: $900 - $1,150 / week OverviewWe are looking for a motivated and detail-oriented Junior Events Coordinator to join our team at Fresh Form Draft. This role is designed for individuals eager to support the planning, organization, and...

  • Logistics Coordinator

    1 week ago

    Kansas City, Missouri, United States DeLaSalle Full time

    Job OverviewPosition Title: Logistics Coordinator (Temporary Staff)Location: DeLaSalle High SchoolRole Summary: The Logistics Coordinator will be tasked with managing student transportation and overseeing vehicle upkeep at DeLaSalle High School. This position includes supervising bus operators, optimizing routes, arranging field excursions, and ensuring...

  • Logistics Warehouse Team Leader

    2 weeks ago

    Kansas City, Missouri, United States Holman Logistics Full time

    Holman Logistics is a dynamic and forward-thinking third-party logistics provider dedicated to exceptional customer satisfaction and unwavering integrity. We are currently looking for a skilled Warehouse Supervisor to become a vital part of our expanding team.Position: Warehouse Supervisor (2nd Shift)Location: Kansas City, KSSchedule: Monday - Friday with...

  • Logistics Coordinator

    2 weeks ago

    Kansas City, Missouri, United States HQ Aero Management Inc. Full time

    About HQ Aero Management Inc.:HQ Aero Management Inc. is a leading provider of aviation staffing solutions, connecting skilled professionals with exciting opportunities across the industry. We are dedicated to delivering exceptional service and fostering a culture of excellence within our team.Logistics Coordinator at HQ AeroWe are seeking a detail-oriented...

  • Logistics Coordinator

    6 days ago

    Kansas City, Missouri, United States TruckPro LLC Full time

    Job Summary:We are seeking a skilled Logistics Coordinator to join our team at TruckPro LLC. As a Logistics Coordinator, you will be responsible for delivering parts to customers and recording sales/delivery information.Key Responsibilities:Deliver parts to customers and record sales/delivery informationInquire about customer needs and provide additional...

  • Logistics Coordinator

    4 days ago

    Kansas City, Missouri, United States Adecco Full time

    Job SummaryAdecco is currently recruiting for a Shipping Clerk in the Kansas City, MO area.Key ResponsibilitiesShipping and Receiving Operations: Manage and execute shipping and receiving operations efficiently.Inventory Management: Utilize Oracle ERP system to manage and track inventory levels, shipments, and returns.Shipping Documentation: Prepare and...

  • Logistics Coordinator

    1 week ago

    Kansas City, Missouri, United States California Pizza Kitchen Full time

    Position Overview: As a Logistics Coordinator at California Pizza Kitchen, you will play a crucial role in ensuring exceptional customer satisfaction and maintaining the quality of our products. Key Responsibilities: Deliver outstanding customer service to every client. Verify order accuracy prior to dispatch. Handle phone orders efficiently. Support daily...

  • Event Coordinator

    1 day ago

    Kansas City, Missouri, United States Park Hyatt Aviara Full time

    **Event Planning and Coordination**Park Hyatt Aviara Resort seeks a highly organized and detail-oriented individual to join our Banquet team as a Coordinator. This role is responsible for assisting with the planning and execution of events, ensuring seamless operations and exceptional guest experiences.**Key Responsibilities:**Assist with event planning,...

  • Event Operations and Logistics Specialist

    2 weeks ago

    Kansas City, Missouri, United States Rockhurst University Full time

    Position OverviewLocationRockhurst University CampusEmployment TypeFull-TimeWork ScheduleDay ShiftRole SummaryThe Event Operations and Logistics Specialist plays a crucial role in the execution and dismantling of scheduled events and activities at the university. This position involves collaboration with various departments to ensure the successful...

  • Event Coordinator

    1 day ago

    Kansas City, Missouri, United States Marriott International Inc Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Marriott International Inc. As an Event Coordinator, you will be responsible for ensuring the smooth execution of events and meetings, providing exceptional customer service, and maintaining a high level of professionalism.Key ResponsibilitiesMeet with...

  • Event Coordinator

    3 days ago

    Kansas City, Missouri, United States Percepta House Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Assistant to join our team at Percepta House. As an Event Assistant, you will provide critical support to our event planning team, ensuring the smooth execution of events, conferences, meetings, and corporate gatherings.Key ResponsibilitiesAssist in planning and executing events,...

  • Logistics Coordinator

    2 days ago

    Kansas City, Missouri, United States HQ Aero Management Inc. Full time

    Job SummaryHQ Aero Management Inc. is seeking a highly skilled Logistics Assistant to join our team. As a Logistics Assistant, you will play a critical role in supporting the maintenance operations and customer support activities in our assigned area(s). This is a contract position that requires a strong attention to detail, excellent communication skills,...

  • Event Planning Assistant

    6 days ago

    Kansas City, Missouri, United States Fresh Form Draft Full time

    Job Summary:We are seeking a highly motivated and organized Event Assistant to support our events team in planning, coordinating, and executing various events for Fresh Form Draft. This role is ideal for someone passionate about event planning, highly detail-oriented, and eager to learn the ins and outs of the industry.Key Responsibilities:Event Coordination...

  • Logistics Operations Coordinator

    5 days ago

    Kansas City, Missouri, United States Metro Supply Chain Holdings USA Inc Full time

    Job DescriptionJob Summary:We are seeking an experienced Logistics Coordinator to join our team at Metro Supply Chain Holdings USA Inc. As a Logistics Coordinator, you will be responsible for carrying out the order fulfillment work plan for the shift, utilizing Warehouse Management System (WMS) best practices.Key Responsibilities:Order Picking and...