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Event Coordination Assistant

2 months ago

Kansas City, Missouri, United States Engagea Comm Full time
Job Overview

Company: Engagea Comm

At Engagea Comm, we consider ourselves more than a mere marketing firm; we are your dedicated ally in achieving growth. Recognizing that each brand possesses its own distinct identity, we customize our strategies to align with the unique goals and visions of our clients. Our skilled team merges strategic insight with innovative creativity, utilizing cutting-edge technologies and trends to ensure your brand shines in a competitive digital environment.

Position Summary:

Engagea Comm is on the lookout for a driven and meticulous individual to fill the role of Event Coordination Assistant. This position involves collaborating closely with the Event Coordinator and fellow team members to meticulously plan, organize, and execute a variety of events and promotional initiatives for our clientele.

Key Responsibilities:
  • Event Organization: Aid in the comprehensive planning and coordination of events from initial concept to final execution, including venue selection, vendor management, and logistical arrangements.
  • Promotional Strategy: Work alongside the marketing team to create promotional tactics and materials aimed at enhancing attendance and engagement at events.
  • Vendor Relations: Communicate with vendors, sponsors, and partners to negotiate contracts, coordinate deliverables, and ensure all necessary arrangements are established for successful events.
  • On-Site Management: Provide on-site assistance during events, which includes setup, registration, attendee support, and resolving any issues that may arise.
  • Financial Oversight: Assist in overseeing event budgets, monitoring expenses, and reconciling invoices to guarantee events are executed within financial parameters.
  • Attendee Interaction: Engage with attendees to ensure a positive experience, collect feedback, and facilitate networking opportunities.
Qualifications:
  • Bachelor's degree in Marketing, Communications, Hospitality, or a related discipline is preferred.
  • Prior experience in event coordination, marketing, or a similar field is advantageous.
  • Exceptional organizational abilities and capacity to manage multiple tasks concurrently.
  • Strong communication and interpersonal skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and event management software.
  • Willingness to work evenings and weekends as required for events.
  • Positive demeanor, team-oriented, and eagerness to learn and develop in a dynamic environment.
Benefits:
  • Competitive salary based on experience.
  • Comprehensive health, dental, and vision insurance.
  • Retirement savings plan with employer matching.
  • Paid time off and holidays.
  • Opportunities for professional development.
  • A vibrant company culture with avenues for growth and advancement.