Event Coordination Specialist

2 weeks ago


Kansas City, Missouri, United States Park Hyatt Aviara Full time

Position Overview:

The Sales Event Coordinator plays a crucial role in supporting the sales team and ensuring the smooth execution of group events. This position involves a variety of administrative tasks and direct communication with clients to facilitate their needs.

Key Responsibilities:

  • Provide comprehensive administrative assistance to the Director of Sales and Sales Managers.
  • Serve as the main contact for all group inquiries directed to the resort.
  • Regularly update and maintain the client database for accuracy and efficiency.
  • Oversee menu selections and coordinate event specifics with confirmed groups.
  • Engage professionally with both clients and team members to ensure clear communication.
  • Support Miraval Advisors in addressing group-related questions.
  • Follow up on special requests from VIP clients to ensure satisfaction.
  • Act as a liaison for clients, addressing inquiries and facilitating effective communication.
  • Collaborate with marketing personnel on promotional materials and initiatives.
  • Organize VIP arrangements for guests visiting the property.
  • Plan and coordinate sales trips, ensuring proper follow-up.
  • Undertake various sales projects as required.

Qualifications:

  • High school diploma or equivalent is mandatory.
  • A minimum of 2 years' experience in resort administration or a related field.
  • Proficient in standard office software applications.
  • Ability to manage multiple tasks in a dynamic environment.
  • Exceptional communication abilities.
  • Strong attention to detail and accuracy in all tasks.
  • Promptly respond to sales inquiries with professionalism.

Company Name: Park Hyatt Aviara


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