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Office Administrator

2 months ago

Miami, Florida, United States CPM Builders Full time
Job Summary

CPM Builders is seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our office. As a key member of our team, you will be responsible for ensuring the smooth operation of our office, with a focus on human resources and bookkeeping tasks.

Key Responsibilities
  • Office Management:
    • Coordinate office activities and operations to secure efficiency and compliance to company policies.
    • Manage office supplies inventory and place orders as necessary.
    • Liaise with facility management vendors, including cleaning, catering, and security services.
  • Human Resources:
    • Support payroll and maintain employee records.
    • Execute recruitment, including posting job ads, screening resumes, conducting interviews, and onboarding new employees.
    • Act as a point of contact for HR-related inquiries and supports employee relations and ensure compliance with labor laws and health and safety regulations.
    • Develop and implement HR policies and procedures.
    • Supports vacation accruals and balances in system.
    • Supports HRIS being up to date and use to improve processes
  • Bookkeeping:
    • Support maintaining accurate and timely financial records.
    • Process accounts payable and receivable.
    • Reconcile bank statements and manage company credit card accounts.
    • Assist with budget preparation and financial reporting.
    • Prepare and submit tax forms and ensure compliance with tax regulations.
    • Work with external accountants during audits and tax filings.
Requirements
  • Bachelor's degree in Business Administration, Accounting, Human Resources, with 3 years of experience, or Associate degree with 5 years of experience including human resource administration.
  • Experience as office manager or human resources in the construction industry a plus.
  • Strong knowledge of office management responsibilities, systems, and procedures.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular).
  • Fully Bilingual (English/ Spanish)
  • Hands-on experience with accounting software (e.g., QuickBooks) and bookkeeping principles.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Strong organizational and planning skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and problem-solving skills.