Administrative Coordinator

2 weeks ago

Marietta, Georgia, United States Metasys Technologies, Inc. Full time

JOB DESCRIPTION

Office Administrator:

About Us:
Metasys Technologies, Inc. is looking for a meticulous and highly organized Office Administrator to enhance our team.

This position will facilitate our office functions and guarantee the seamless execution of daily operations, encompassing data management, administrative duties, and office coordination.


Key Responsibilities:

Data Management:
Input data from diverse sources into Salesforce and other information systems.
Revise existing data and confirm its accuracy by cross-referencing with source documents.
Extract data from databases or electronic files as needed.
Conduct regular backups to ensure data integrity.

Office Administration:
Uphold confidentiality of sensitive information and manage highly confidential documents with care.
Handle phone communications and correspondence (emails, letters, packages).
Provide comprehensive administrative support including filing, scanning, photocopying, and organizing appointments.
Oversee and manage office supplies while maintaining records of company assets, equipment, and inventory.
Update and manage databases with a high degree of accuracy.
Assist in daily facilities operations and oversee facility software programs.

Project Organization and Support:
Assist with office closure activities, such as packing items and relocating office supplies.
Aid in the planning and execution of company meetings and events, including setup and cleanup.
Collaborate with facilities and other departments on office closure and opening procedures.
Play a vital role in coordinating vendor services for facility management.

Reporting and Presentations:
Provide timely reports and prepare project updates as assigned.
Maintain records of all company equipment, software, furniture, and fixtures, including depreciation schedules and asset removal.

Customer and Colleague Support:
Deliver customer support via phone, email, or in-person interactions.
Assist colleagues as needed and contribute to a positive office atmosphere.

Qualifications:
Demonstrated experience in office administration or a related field.
Proficiency in Salesforce and other data management systems.
Strong attention to detail and a high level of accuracy in data entry.
Excellent organizational and time-management skills.
Ability to manage sensitive and confidential information with discretion.
Strong communication skills and capability to handle correspondence effectively.
Experience with facilities management and office supply coordination is advantageous.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Education:
High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.

Metasys Technologies, Inc. is an equal opportunity employer

All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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