Employee Benefits Administrator

1 week ago

Marietta, Georgia, United States City of Marietta, GA Full time
Job Overview

Compensation Range: $66,164 - $76,107

Status: Open Until Filled

This senior-level role within the Human Resources division reports directly to the Director of Human Resources. The incumbent will oversee the management of the employee benefits programs for the City of Marietta, GA, which encompass health, dental, vision, life insurance, disability insurance, and various employee-purchased insurance options, in addition to three pension plans and two deferred compensation schemes.

Key Responsibilities:
  • Oversee the daily operations of all employee benefit programs, which includes:
    • Assessing the benefits offerings of the city, including costs, coverage options, and eligibility criteria. Conducting comparative surveys to recommend enhancements that align with budgetary constraints.
    • Compiling and proposing the annual budget for all employee benefits, along with necessary state and federal documentation.
    • Ensuring compliance with federal and state regulations regarding all benefit programs and verifying adherence to vendor agreements.
    • Managing the bidding and selection process for new benefit proposals and modifications to existing programs, including drafting specifications and analyzing submissions.
    • Coordinating the implementation and administration of benefit programs while serving as the liaison between employees and benefit providers.
    • Monitoring benefit expenditures to ensure alignment with the approved budget, including generating periodic reports on claims costs, eligibility, participation, and cost-sharing.
    • Facilitating the annual benefits enrollment process, which involves preparing communication materials, organizing vendor participation, and distributing information to employees. Reviewing open enrollment changes for accuracy and arranging payroll deductions.
    • Providing clear explanations to employees and retirees regarding eligibility, covered benefits, and claims processes for all insurance programs.
    • Administering the life insurance program, including premium calculations, beneficiary changes, and ensuring timely payments to providers.
    • Ensuring compliance with legal requirements for various employee benefit programs and preparing necessary legal documentation.
    • Coordinating annual pension valuation calculations and collaborating with actuarial firms to ensure accurate pension assessments.
  • Preparing final cost reports for retirees and beneficiaries for the pension board and independent auditors as required.
  • Representing Human Resources on the pension calculation committee.
  • Delivering presentations to employee groups and individuals to educate them on various benefits programs.
  • Ensuring timely disbursement of benefits to employees, retirees, and dependents.
  • Acting as a liaison between the city and the on-site clinic.
  • Collaborating with the city’s benefits broker/consultant.
  • Conducting exit interviews for retirees and assisting with pension benefit calculations for current employees.
  • Serving as the privacy officer for health records, ensuring compliance with HIPAA regulations and maintaining the confidentiality of protected health information (PHI).
  • Staying informed on emerging trends and developments in the benefits sector through continuous education and attendance at relevant seminars.
  • Maintaining benefits information on both internal and public-facing websites.
Qualifications:
  • A bachelor’s degree in human resources, public administration, or a related field, coupled with a minimum of six years of experience in administering employee benefits programs in a comparable organization, or an equivalent combination of education and experience.
  • Proficiency in preparing comprehensive analyses and reports, including cost-benefit analyses of various benefits plans and proposals. Strong knowledge of statistics as applied to benefits administration.
  • In-depth understanding of state and federal laws and regulations governing insurance, retirement programs, and applicable social security regulations, including HIPAA.
  • Thorough knowledge of theories, techniques, and methods used in employee benefits and retirement administration.
  • Proficient in using a PC and related software for benefits administration, including MS Word, Excel, and relevant payroll applications.
  • Familiarity with various current employee benefit plans, including package plans and funding trends.
  • Strong verbal and written communication skills.
  • Aptitude for interpreting and explaining benefits programs and coverage requirements.
  • Ability to cultivate effective working relationships with supervisors, employees, benefit plan administrators, and vendors.

Disclaimer: Successful candidates will be required to undergo a drug screening and background inquiry.

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