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Administrative Services Officer

2 months ago

Marietta, Georgia, United States Metasys Technologies, Inc. Full time

JOB DESCRIPTION

Office Administrator:

About Us:
Metasys Technologies, Inc. is in search of a meticulous and organized Office Administrator to enhance our team.

This position is vital for facilitating our office functions and ensuring the seamless operation of daily tasks, which encompass data handling, administrative responsibilities, and office management.


Key Responsibilities:

Data Handling:
Input data from various sources into Salesforce and other information systems.
Revise existing data and confirm its accuracy by cross-referencing with source documents.
Extract data from databases or electronic files as required.
Conduct regular backups to guarantee data security.

Office Management:
Uphold confidentiality of sensitive information and manage highly confidential documents with care.
Oversee phone communications and correspondence (emails, letters, packages).
Provide comprehensive administrative assistance including filing, scanning, photocopying, and scheduling meetings.
Organize and manage office supplies while maintaining records of company assets, equipment, and inventory.
Maintain and update databases with a high degree of accuracy.
Support daily facilities operations and oversee facility software applications.

Project Coordination and Support:
Assist with office relocation activities, such as packing items and organizing office supplies.
Aid in the planning and execution of company meetings and events, including setup and teardown.
Collaborate with facilities and other departments on office relocation and setup procedures.
Play a crucial role in coordinating vendor services for facility management.

Reporting and Presentations:
Provide timely reports and prepare project updates as assigned.
Keep a record of all company equipment, software, furniture, and fixtures, including depreciation schedules and asset removal.

Customer and Colleague Support:
Deliver customer support via phone, email, or in-person interactions.
Assist colleagues as needed and contribute to a positive office atmosphere.

Qualifications:
Demonstrated experience in office administration or a related field.
Proficiency in Salesforce and other data management systems.
Strong attention to detail and a high level of accuracy in data entry.
Excellent organizational and time-management abilities.
Capacity to handle sensitive and confidential information with care.
Strong communication skills and ability to manage correspondence effectively.
Experience with facilities management and office supply coordination is advantageous.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Education:
High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.

Metasys Technologies, Inc. is an equal opportunity employer

All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.