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Senior Executive Support Specialist

2 months ago

Pittsburgh, Pennsylvania, United States SMS group Inc Full time
Job Overview

Position Summary:

At SMS group, we uphold our core principles: Act, Share, Care, Innovate, and Succeed. We are in search of a meticulous and professional Executive Assistant to provide support to our executive management team of four (4) individuals. This role is essential for the seamless coordination and execution of all administrative functions related to the management of the SMS group - Americas region, which generates $1 Billion in revenue. Your contribution will be vital in maintaining effective operations within our dynamic and fast-paced setting.

About Us:

At SMS group, our workforce is our most valuable asset. We foster an entrepreneurial atmosphere that encourages a culture of innovation, growth, and inclusivity. We organize company events, activities, and offer opportunities to engage in charitable initiatives that positively impact the communities we serve.

Key Responsibilities:

  • Deliver timely and effective support to the executive management team.
  • Oversee the executive team's calendar, arranging and preparing for both internal and external meetings.
  • Coordinate accurate and confidential information on behalf of the executive management team to local leadership, international colleagues, external clients, suppliers, and all employees within the Americas region.
  • Draft and refine correspondence, communications, presentations (utilizing PowerPoint & Microsoft Excel), and other essential documents.
  • Collaborate with local and international travel teams to organize business travel and accommodation arrangements, including the completion of expense reports for the team.
  • Facilitate and coordinate approvals in accordance with delegations of authority, including capital expenditure requests, proposals, contracts, and other documents requiring executive management approval.
  • Provide comprehensive administrative and clerical support services, including filing and records management, mail handling, photocopying, and compiling manuals and reports.
  • Offer a broad range of corporate records and management support.
  • Manage the executive inbox, including scheduling and flagging items for approval and action.
  • Proactively follow up on items requiring action on behalf of the executive management team.
  • Lead the social committee, overseeing and planning company events.
  • Perform general administrative and office coordination tasks as needed.

Qualifications:

  • Associates or Bachelor's degree in Business Administration, Management, or a related field is preferred.
  • A minimum of 5 years' experience providing administrative and executive support at a senior level, ideally supporting two or more individuals simultaneously.
  • Proficient in PowerPoint and Excel.
  • Exceptional organizational and time management skills with the ability to prioritize tasks effectively.
  • Exhibit high levels of initiative and the ability to work independently with minimal supervision.
  • Demonstrate discretion when handling confidential matters, showing integrity in all interactions and adhering to internal policies.

What We Provide:

  • Competitive salary.
  • Comprehensive health, dental, and vision insurance plans.
  • Retirement savings plan with company matching.
  • A collaborative and inclusive work environment.

About SMS group:

SMS group is a leading partner in the global metals industry. We are an original equipment supplier providing extensive maintenance and spare part services for metals production, continuous casting and rolling (both flat and long products), tubes, welded pipes, forging, non-ferrous technology, and heat treatment plants - all from a single source.

SMS group Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, age, sexual orientation, disability, veteran status, gender identity, or other categories protected by law. Employment is contingent upon successful completion of a drug screen and physical capacity profile test.