Invoice Processing Specialist

1 week ago


Irvine, California, United States Vaco Full time

Job Overview:

The Accounts Payable Specialist will oversee the comprehensive accounts payable function, ensuring that all invoices are processed accurately and promptly while fostering strong relationships with vendors. The successful candidate will possess extensive experience in Accounts Receivable Processing (ARP) and demonstrate a solid history of managing high-volume financial transactions.

Primary Duties:

  • Invoice Management: Scrutinize, validate, and process a substantial volume of invoices and expense claims in alignment with company protocols.
  • Payment Execution: Prepare and facilitate payments through various methods, including checks and ACH, ensuring timely and precise fund disbursement.
  • Vendor Relationship Management: Cultivate and maintain positive vendor relationships, promptly addressing and resolving any invoice or payment discrepancies.
  • Account Reconciliation: Conduct regular reconciliations of accounts payable entries and vendor statements, investigating and rectifying any inconsistencies.
  • Regulatory Compliance: Uphold compliance with internal controls, corporate policies, and relevant regulatory standards.
  • Financial Reporting: Assist in generating reports and summaries for management, including aging reports and expenditure analyses.
  • Interdepartmental Collaboration: Collaborate with various departments to enhance financial operations and address any accounts payable-related issues.

Required Qualifications:

  • Experience: At least 3 years of experience in accounts payable, with a robust background in Accounts Receivable Processing (ARP).
  • Education: An Associate's degree in Accounting, Finance, or a related discipline is preferred. Relevant certifications are advantageous.
  • Technical Skills: Proficiency in accounting software and Microsoft Office Suite, especially Excel. Familiarity with ERP systems (e.g., SAP, Oracle) is highly beneficial.
  • Detail Orientation: Exceptional analytical abilities with a strong focus on detail and accuracy in managing financial transactions.
  • Communication Skills: Strong written and verbal communication skills, with the capability to effectively engage with vendors and internal stakeholders.
  • Organizational Abilities: Competence in managing multiple priorities and tasks in a dynamic work environment.
  • Problem-Solving Skills: Strong aptitude for identifying and resolving issues proactively.

Vaco is committed to fostering a diverse workplace and encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity Statement

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as mandated by federal, state, or local law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. We will ensure that persons with disabilities are provided reasonable accommodations to participate in the job application or interview process, perform essential job functions, and receive other employment benefits.

Vaco also informs all applicants of their rights regarding workplace discrimination.



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