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Accounts Receivable Specialist

2 months ago

Irvine, California, United States Nihon Kohden Full time
Position Overview

The Accounts Receivable Specialist plays a crucial role in managing various accounts receivable tasks, which include processing billing information for clients. This position involves verifying the accuracy of financial data, identifying and rectifying discrepancies, and executing accounting functions in line with established guidelines and regulations. The Specialist also engages in collection activities to maintain the organization's cash flow and keeps management updated on significant developments and challenges while providing support to the finance team as necessary.

Key Responsibilities

  • Management of Accounts Receivable:
    • Reviews all orders for equipment prior to dispatch and releases any credit holds; ensures the order confirmation aligns with the customer's purchase order for accuracy; verifies payment terms and approves credit extensions within specified limits, seeking higher-level authorization for larger orders. Utilizes external resources to assess credit history.
    • Monitors all orders exceeding $10,000.00 to ensure the latest information on collection efforts is available.
    • Collaborates with Salesforce to address any collection-related issues.
    • Records cash receipts in the accounting system.
  • Collection and Reporting:
    • Reports accounts deemed uncollectible to the Controller for further collection actions; if necessary, refers accounts to a collection agency, documents notes on customer accounts, and organizes follow-up actions.
    • Informs relevant personnel if a Return Merchandise Authorization requires attention; dispatches appropriate credit memos for customer equipment exchanges not covered under warranty.
    • Establishes new customer accounts and applies relevant tax codes as needed.
    • Maintains customer account accuracy.
    • Generates and sends out all equipment invoices.
    • Creates manual invoices for customers with unique payment arrangements.
    • Processes accounts receivable refund requests following customer instructions as per established procedures.
    • Coordinates with government-related clients for invoice submissions to vendor portals.
  • Client Relationship Management:
    • Responds to inquiries in a courteous and timely manner, providing and relaying information as appropriate.
    • Strives to foster positive relationships with clients.
    • Ensures the organization’s professional image is upheld.
    • Maintains confidentiality regarding company operations and financial records.
  • Additional Duties:
    • Ensures the workspace is organized, secure, and well-maintained.
    • Enhances accounting skills as necessary.
    • Completes special projects as assigned.
  • Complies with all company policies, procedures, and ethical standards.
  • Responsibilities may be adjusted or assigned based on organizational needs.

Qualifications

Education / Certification / Experience:

  • Relevant education and experience may be considered in lieu of a degree.
  • Minimum of 1 year of experience in accounts receivable.
  • Experience with SAP is preferred.
  • Compensation and level will vary based on location, experience, education, and skills.

Required Competencies:

  • Fundamental understanding of accounting principles, reconciliations, and accounts receivable processes.
  • Knowledge of basic bookkeeping concepts and procedures.
  • Proficient in using accounting software and spreadsheets.
  • Able to collaborate effectively with customers and internal teams, fostering positive relationships while managing expectations.
  • Highly organized, precise, and detail-oriented.
  • Strong mathematical skills.
  • Effective communication skills, both verbal and written.
  • Ability to comprehend and follow verbal and written instructions in English.
  • Capable of working independently as well as part of a team.

Compensation

The expected salary range for this role is $19.00 to $26.50, with actual placement depending on various factors, including skills, education, experience, and location.

Benefits

For more information about the benefits and perks offered, please visit our Career page.

Work Environment

Schedule: This full-time position typically operates from 8:00 a.m. to 5:00 p.m., Monday through Friday, unless otherwise directed by management. Flexibility for holiday, weekend, and evening hours may be required based on departmental needs.

Physical Requirements: The role may involve some physical activities such as reaching, bending, lifting up to 20 pounds, and repetitive motions. Specific requirements may be provided as needed.

Travel: Minimal travel is expected for this position.

Access to Customer Sites: Not required.