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Invoice Processing Associate

2 months ago

Irvine, California, United States Vaco Full time

Job Overview:

In the role of Accounts Payable Specialist, you will be instrumental in overseeing and executing our accounts payable operations. This position is ideal for individuals with a minimum of one year of experience in an office setting who are eager to transition into a focused accounting career.

Primary Duties:

  • Review and validate invoices for precision and completeness.
  • Facilitate and manage payments, including checks and electronic transfers.
  • Reconcile vendor accounts and address any discrepancies or issues that arise.
  • Maintain precise and organized documentation of accounts payable activities.
  • Assist in monthly and annual closing processes.
  • Engage with vendors and internal teams to resolve payment-related inquiries.
  • Provide support to other finance team members with administrative tasks and reporting as necessary.

Required Qualifications:

  • At least one year of experience in an office environment, ideally with some exposure to accounting or finance responsibilities.
  • Basic knowledge of accounting principles and practices.
  • Proficient in Microsoft Office Suite, especially Excel.
  • Strong attention to detail and accuracy in data management.
  • Excellent organizational and time management abilities.
  • Capable of handling sensitive and confidential information with care.
  • Strong communication skills and a proactive approach to resolving issues.

Vaco is committed to fostering a diverse workplace and encourages applications from women, people of color, LGBTQ+ individuals, those with disabilities, ethnic minorities, foreign-born residents, and veterans.

Equal Employment Opportunity Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, gender identity, sexual orientation, marital status, or any other protected characteristics as mandated by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations. If you require reasonable accommodation to participate in the job application or interview process, or to perform essential job functions, please reach out for assistance.

Vaco also informs all applicants of their rights regarding workplace discrimination.

By applying for this position, you agree to provide Vaco with the exclusive right to represent you as a candidate for this employment opportunity. You also affirm that you have accurately represented your qualifications and will maintain confidentiality regarding any information learned about the position.

Privacy Notice

Vaco LLC respects your privacy and is committed to transparency regarding our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may access our state-specific policies.
  • Residents of other states may access our policies.
  • Canadian residents may access our policies in English and French.
  • Residents of countries governed by GDPR may access our policies.
Pay Transparency Notice

Compensation for this role at Vaco is determined by various factors, including:

  • Individual skill sets, experience, and training.
  • Licensure and certification requirements.
  • Office location and geographic considerations.
  • Other business and organizational needs.

As required by local law, Vaco believes that the salary range provided above reasonably estimates the base compensation for this position in locations where salary range disclosure is mandated. The individual may also be eligible for discretionary bonuses.