Office Operations Coordinator

2 weeks ago

ValdeReuil, Normandie, United States Trellis Supportive Care Full time
Job Overview

Administrative Coordinator

Trellis Supportive Care is in search of a dedicated and proactive Administrative Coordinator to assist in various administrative tasks that align with the objectives of the Compliance and Quality department.

Key Qualifications:

  • Completion of two (2) years of college or business school, or equivalent experience
  • At least one (1) year of experience in a healthcare setting, with hospice experience being advantageous
  • Strong critical thinking and problem-solving abilities, ensuring a high level of accuracy in work
  • Excellent verbal and written communication skills, with a focus on proper grammar and punctuation
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and skilled in compiling and analyzing statistical data

Primary Responsibilities:

  • Draft and revise documents including invoices, reports, memos, letters, schedules, and presentations using various software
  • Organize and coordinate meetings, including preparing agendas, minutes, and necessary materials
  • Support the Board of Directors Legal Committee through coordination and assistance
  • Gather information for the monthly staff Compliance newsletter
  • Maintain operational and administrative records, ensuring proper record-keeping for various departments
  • Handle invoices, disbursements, deposits, and donations
  • Assist with departmental and agency-sponsored events and activities
  • Manage projects, including policy revisions and committee facilitation, as well as the creation and distribution of the monthly newsletter
  • Provide backup coverage for the front desk and phone duties as needed
  • Answer calls and transfer them with compassion and professionalism
  • Welcome and assist visitors and vendors, delivering exceptional customer service
  • Uphold confidentiality and privacy for patients, families, and staff
  • Foster positive working relationships with vendors, colleagues, and the public
  • Communicate professionally and courteously with patients, families, and all staff
  • Respect and acknowledge diverse beliefs and cultures
  • Incorporate awareness of diversity and inclusion into daily practices

Work Schedule:

  • Full-time, 40 hours per week; Monday to Friday, 8 AM to 5 PM

Why Consider a Career at Trellis Supportive Care?

Trellis Supportive Care has been a leader in providing compassionate care since its inception in 1979. As North Carolina's first independent not-for-profit hospice organization, we are committed to delivering exceptional support to individuals facing life-limiting illnesses and their families through comprehensive medical, emotional, spiritual, and social services.

Benefits:

Trellis Supportive Care offers a robust and comprehensive benefits package.

* Full vaccination for COVID-19 and annual flu vaccination are required unless an employee qualifies for a medical or religious exemption.

Trellis is an equal opportunity employer, ensuring that all qualified applicants receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

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