Administrative Coordinator
1 week ago
Responsibilities:
* Provide administrative support to management and general office and clerical duties as needed to support the department.
* Document desk procedures and update annually to ensure content is current.
* Enter data into various software systems and maintain and update all databases in use accurately.
* Upload department documents and files to SharePoint, ensuring content is organized and up-to-date.
* Process inventory by receiving and scanning documents, assigning numbers, and tracking completion dates using Excel and other tools.
* Produce and maintain correspondence, forms, reports, and other needed documentation.
* Verify member eligibility both electronically and using online systems.
* Intake information over the telephone from providers for referral and authorizations.
* Perform general office and clerical duties as needed to support the department, including opening, sorting, dating, and distributing mail, answering telephones, and determining urgency and priority of requests, questions, and issues.
* Coordinate meetings, including creating agendas, taking minutes, and setting up conference rooms.
Requirements:
* High School Diploma or equivalent; minimum three years administrative experience required.
* Strong written and oral communication skills.
* Advanced computer skills, including proficiency in multiple software applications, including Microsoft Office Suite and SharePoint.
* Strong organizational and multitasking skills.
* Excellent interpersonal and customer service skills.
* Bilingual skills in Spanish, Tagalog, or Russian may be preferred.
Work Environment and Physical Demands:
* More than 50% of work time is spent using a desktop computer.
* Ability to lift, carry, or move manuals and reports weighing up to 25 lbs.
At Partnership HealthPlan of California, we are committed to providing the highest possible level of service to our clients, promoting teamwork and cooperative effort among employees, maintaining safe practices, and abiding by our policies and procedures.
HIRING RANGE:
$30.84
Disclaimer:
The job duties, elements, responsibilities, skills, functions, experience, educational factors, and requirements and conditions listed in this job description are representative only and not exhaustive or definitive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of its business, competitive considerations, or work environment change.
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