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HR Administrative Coordinator

2 months ago

Fairfield, New Jersey, United States Patient Financial Concepts Full time

Position Overview: The HR Administrative Coordinator will deliver essential support to the Human Resources division, engaging in various HR operations such as talent acquisition, onboarding processes, employee documentation management, and benefits oversight. The suitable candidate will exhibit exceptional organizational skills, attention to detail, and the ability to manage confidential information with the utmost integrity.

Key Responsibilities:

  • Provide comprehensive administrative assistance to the HR team, including managing phone communications, organizing schedules, and preparing necessary documentation.
  • Maintain and regularly update employee records, ensuring precision and confidentiality at all times.
  • Assist in the creation of HR reports and presentations to support departmental initiatives.
  • Facilitate the recruitment process by posting job vacancies, reviewing applications, and coordinating interview schedules.
  • Conduct thorough background checks and validate employment history.
  • Organize and conduct orientation sessions for new hires, ensuring all onboarding documentation is completed and securely filed.
  • Address employee inquiries related to HR policies, procedures, and benefits with professionalism.
  • Support the organization of employee engagement activities and events to foster a positive workplace culture.
  • Assist the HR Manager in managing employee relations matters and disciplinary procedures.
  • Guide employees through benefits enrollment and modifications.
  • Maintain accurate benefits records and ensure timely communication with benefits providers.
  • Coordinate open enrollment periods and facilitate benefits-related meetings.
  • Ensure adherence to federal, state, and local employment regulations.
  • Maintain HR documentation to meet compliance standards.
  • Assist in audits, ensuring that HR files are systematically organized and maintained.
  • Coordinate training sessions and professional development seminars.
  • Keep training records updated and assist in monitoring employee development plans.
  • Support special projects and other responsibilities as assigned by the HR Manager.
  • Continuously seek opportunities to enhance HR processes and propose improvements.

Benefits Offered:

  • 401(k) plan
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Paid training opportunities
  • Tuition reimbursement
  • Vision insurance

Work Schedule:

  • Monday to Friday, 8:30 AM to 5:00 PM (40 hours per week)

Qualifications:

  • High school diploma or equivalent required; Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
  • 1-2 years of administrative experience, ideally within a Human Resources context.
  • Strong organizational and time management capabilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to manage sensitive and confidential information with discretion.
  • Detail-oriented with robust problem-solving abilities.