Executive Administrative Assistant and Scheduler

5 days ago

Washington, Washington, D.C., United States Mission Box Solutions Full time
Job Summary

Mission Box Solutions is seeking a highly skilled and organized Executive Administrative Assistant and Scheduler to join our team. As a key member of our administrative team, you will provide exceptional support to our executives and contribute to the smooth operation of our office.

Key Responsibilities
  • Scheduling and Coordination: Schedule appointments, meetings, and conferences for executives and other team members, ensuring seamless coordination and timely confirmations.
  • Administrative Support: Provide administrative assistance to executives, including answering phone calls, responding to emails, and preparing correspondence.
  • Calendar Management: Manage and maintain executive calendars, ensuring accurate and up-to-date scheduling information.
  • Travel Arrangements: Arrange domestic and international travel for executives, including booking flights, hotels, and rental cars.
  • Communication: Serve as a liaison between executives and other team members, ensuring clear and effective communication.
  • Confidentiality: Maintain confidentiality and handle sensitive information with discretion.
  • Organizational Skills: Demonstrate exceptional organizational skills, with the ability to prioritize tasks, manage multiple projects, and meet deadlines.
Requirements
  • Education: High School Diploma or equivalent required; college degree preferred.
  • Experience: At least 5 years of experience in office administration and scheduling.
  • Skills: Expertise in scheduling and calendar management, proficiency in Microsoft Office 365, and strong organizational and communication skills.
Preferred Qualifications
  • Education: College degree in business administration or related field.
  • Experience: Previous experience supporting C-suite executives.
  • Certifications: Microsoft Office Specialist (MOS) certification.
What We Offer
  • Competitive Salary: $60,000 - $75,000 per year.
  • Hybrid Work Environment: Work from home 2 days a week and in-office 3 days a week.
  • Opportunities for Growth: Career advancement opportunities within the company.

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