Professional Administrative Scheduler

1 week ago

Washington, Washington, D.C., United States Total Systems Technologies Full time
ABOUT US: Total Systems Technologies Corporation (TSTC) is a distinguished provider of comprehensive program, investment, and security management consulting services. We empower various sectors, including civilian, defense, intelligence, and law enforcement, to enhance their operational efficiency and safeguard their initiatives. OUR CULTURE: As a Woman Owned, HUBZone certified Small Business, TSTC is built on the principles of Total Service - Total Commitment. We pride ourselves on fostering an environment where our team members can thrive, innovate, and contribute meaningfully.
POSITION OVERVIEW: We are seeking a Full-Time Executive Administrative Assistant and Scheduler to join our dynamic team. The ideal candidate will possess a composed and assertive demeanor, capable of supporting high-level executives and managing essential communications.
The successful applicant will demonstrate exceptional organizational abilities, thrive in a fast-paced environment, and maintain a professional appearance and conduct. Confidentiality and self-motivation are crucial attributes for this role.KEY QUALIFICATIONS:
  • Strong organizational and verbal communication skills.
  • Professionalism with a commitment to confidentiality.
  • Ability to multitask effectively in a busy setting.
  • Attention to detail and proficiency in reporting and typing.
  • Self-motivated with a passion for continuous learning.
RESPONSIBILITIES:
  • Manage professional email correspondence.
  • Schedule and confirm appointments efficiently.
  • Coordinate both domestic and international travel arrangements.
  • Organize appointments by managing correspondence and assignments.
  • Oversee calendars for department personnel and arrange meetings and conferences.
  • Address inquiries by providing appropriate responses or referrals.
  • Safeguard customer confidence by maintaining confidentiality.
  • Utilize filing and retrieval systems for historical reference, primarily in SharePoint.
  • Support team objectives by achieving related results as needed.
  • Prepare materials for key meetings.
  • Assist with evolving tasks as required.
ESSENTIAL REQUIREMENTS:
  • High School diploma, GED, or equivalent.
  • A minimum of 5 years of experience in office administration and scheduling.
  • Advanced proficiency in MS Outlook for scheduling tasks.
  • Familiarity with Microsoft Teams.
  • Experience with Concur for travel management.
  • Proficient in Microsoft OneDrive and SharePoint.
WORK ENVIRONMENT:
  • Applicants must be U.S. Citizens and will undergo a thorough background check.
  • This position requires on-site work in a designated location.
WHY JOIN TSTC?
  • Competitive compensation package.
  • Merit-based bonuses for individual and team performance.
  • 401(k) plan with company matching contributions.
  • Choice of multiple Medical, Dental, and Vision plans.
  • Health Savings Accounts (HSA) with company contributions.
  • Flexible spending accounts for healthcare and dependent care.
  • Generous Paid Time Off and flexible holiday schedules.
  • Opportunities for flexible work arrangements.
  • Comprehensive life and disability insurance coverage.
  • Pre-tax commuter benefits.
  • Educational assistance programs.
  • Confidential Employee Assistance Program (EAP).
  • Voluntary benefits including identity theft protection and pet insurance.
  • And much more...
All employees at TSTC are expected to adhere to the specific contract terms and fulfill their job responsibilities while complying with the TSTC Code of Conduct and applicable laws. TSTC is an Equal Opportunity Employer and values diversity in the workplace.

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