Administrative Executive and Scheduler for Outlook and Teams

2 weeks ago

Washington, Washington, D.C., United States Innovative Computer Solutions Group, Inc Full time
Job Overview

We are seeking a dedicated and organized Administrative Executive and Scheduler to join our team at Innovative Computer Solutions Group, Inc. This role is essential in providing high-level administrative support and managing scheduling tasks effectively.

Benefits:
  • 401(k) plan
  • Competitive salary range
  • Dental coverage
  • Health insurance options
  • Paid time off

Position Details

Employment Type: Full-Time
Duration: Approximately 6 months


Compensation

The salary for this position ranges from $65,000 to $75,000.


Work Environment

This position requires a mix of on-site and remote work, with a maximum of 2 off-site days per week.


Confidentiality Agreement

Selected candidates will be required to sign a Non-Disclosure Agreement (NDA).


Ideal Candidate Profile

The successful candidate will possess a firm yet calm demeanor, capable of supporting the executive team and key stakeholders. Essential qualities include:

  • Exceptional organizational skills
  • Ability to thrive in a fast-paced environment
  • Strong attention to detail
  • Professional appearance and demeanor
  • Commitment to confidentiality
  • Self-motivated with a desire for continuous learning

Qualifications

Minimum Education: High school diploma, GED, or equivalent
Minimum Experience: 5 years of prior administrative and scheduling experience
Preferred Education: University or college degree
Preferred Experience: Experience supporting C-Suite executives
Preferred Certification: Microsoft Office Specialist (MOS) Certification


Required Skills
  1. Expertise in scheduling and using the Scheduling Assistant in MS Outlook and Teams
  2. Familiarity with Concur (government travel system)
  3. Strong organizational abilities
  4. Proficient reporting skills
  5. Excellent verbal and written communication
  6. Typing proficiency
  7. Knowledge of Microsoft OneDrive and SharePoint
  8. Other Microsoft Office 365 competencies
  9. Commitment to confidentiality
  10. Responsiveness and professionalism

Key Responsibilities

The Administrative Executive and Scheduler will:

  • Manage email correspondence
  • Schedule and confirm appointments
  • Coordinate both domestic and international travel arrangements
  • Organize appointments by managing correspondence and assignments
  • Oversee calendars for department personnel and arrange meetings, conferences, and teleconferences
  • Respond to inquiries and maintain customer confidence by keeping information confidential
  • Utilize filing and retrieval systems, primarily in SharePoint, for historical reference
  • Contribute to team efforts by achieving related results as needed
  • Prepare materials for key meetings

Flexible work-from-home options are available.

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