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Executive Administrative Coordinator

2 months ago

Washington, Washington, D.C., United States Hong Kong Economic and Trade office Full time
Job Overview

Position: Executive Administrative Coordinator

Location: Hong Kong Economic and Trade Office

Salary: Competitive salary based on experience

Qualifications

(a) A minimum of two years' relevant experience in office administration;

(b) A valid driver's license with at least six months of driving experience;

(c) Proficiency in both spoken and written English;

(d) Proficiency in spoken and written Chinese is a plus;

(e) Experience in a public or governmental setting is advantageous;

(f) Must be eligible to work in the U.S.

Role Responsibilities

Reporting directly to the Office Manager, the Executive Administrative Coordinator will:

(a) Manage and organize the central filing system and oversee the disposal of outdated files;

(b) Monitor and manage office supplies and inventory;

(c) Provide logistical support, including backup driving duties;

(d) Maintain and update local staff leave records and balances;

(e) Assist in the planning and execution of official events and functions;

(f) Undertake any administrative or additional tasks as assigned by the supervisor.

Contract Details

This position is offered on a two-and-a-half-year contract basis. Renewal of the contract may be considered based on performance evaluations.

Employee Benefits

Upon successful completion of a probationary period, the employee will be entitled to:

(a) Comprehensive medical and dental insurance (shared premium costs);

(b) Paid holidays;

(c) Vacation leave;

(d) Paid sick leave;

(e) A 10% gratuity at the end of the contract, contingent on satisfactory performance.

Employment Conditions

The employment offer is subject to a successful background check. As a foreign mission, compliance with accreditation requirements is mandatory for the selected candidate and their family.

Application Process

Interested candidates should ensure they meet the outlined qualifications. Only those who fulfill all requirements will be contacted for further processing.

General Information

(a) This position is not part of the Civil Service of the Government of the Hong Kong Special Administrative Region;

(b) Terms of appointment are subject to prevailing provisions at the time of the offer;

(c) The organization is committed to providing equal opportunities for applicants with disabilities.