Administrative Support Specialist

3 hours ago

Albuquerque, New Mexico, United States AMSG Inc Full time
Job Title: Administrative Specialist

AMSG Inc is seeking a highly skilled Administrative Specialist to join our team in Albuquerque, NM.

Job Summary:

The Administrative Specialist will provide administrative support to the OST Assistant Deputy Administrator and OST Senior Managers, as well as provide highly skilled administrative support to the AOWC Director.

Responsibilities:
  • Provide professional administrative tasks, including scheduling appointments, answering telephones, greeting visitors, preparing correspondence, scheduling meetings, processing mail, and distribution of documents.
  • Support inputting hours worked into appropriate DOE/NNSA/OST databases and coordinating timesheet signatures as needed for OST Senior Managers and Command Directors in a backup capacity.
  • Support OST Human Reliability Program (HRP) in distributing medical and psychological documentation.
  • Provide support ensuring that leave reports are submitted timely to the Lead Financial Specialist.
  • Compile and send a weekly status report of agent availability.
  • Maintain an accurate and up-to-date yearbook, recall roster, phone list, emergency contact list, and email listing.
  • Responsible for the Chief's monthly vehicle mileage log and vehicle receipts.
  • Serve as the Lead role of Administrative Specialist's for AMSG and will act as the first line supervisor for all Administrative Specialist under AOWC's contract.
  • Responsible for the staff travel coordination and will act as the POC for non-mission and mission staff travel vouchers and authorizations.
  • Attend records management meetings and will assist in preparing fiscal year close out, including inventory checks and audits as needed.
Requirements:
  • Requires a Level L clearance.
  • The position is Monday through Friday 7am - 4 pm with exception to Federal Holidays, work schedule.
Work Environment:

The position is located in OST Western Command, Albuquerque, New Mexico.

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