Administrative Coordinator

2 days ago


Portland, Maine, United States Gazelle Capital Full time
Job Title: Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to join our team at Gazelle Capital. As a key member of our team, you will be responsible for ensuring smooth operations and providing administrative support to our internal team and portfolio companies.

Key Responsibilities:
  • Manage various administrative duties, including task organization, calendar management, and email correspondence.
  • Assist with the onboarding and offboarding processes for new employees.
  • Facilitate regular communication with our Chief of Staff to align on administrative strategies and updates.
  • Perform other administrative tasks as needed to support the team.
Requirements:
  • Excellent organizational and communication skills.
  • Proficiency in time management and attention to detail.
  • Prior administrative experience, especially in a remote setting.
  • A positive, proactive team player who can independently manage their workload and take initiative in our fast-paced environment.
How to Apply:

Please submit your resume and a brief cover letter outlining your experience and why you are the perfect fit for Gazelle Capital to christine@gazelle.capital.



  • Portland, Maine, United States University Of Maine System Full time

    About the RoleThe University of Maine System is seeking an experienced Administrative Specialist to support the students, faculty, and staff of the School of Social Work. As a key member of our team, you will play a vital role in ensuring the smooth operation of our school's administrative functions.Key ResponsibilitiesAdministrative Support: Provide...


  • Portland, Maine, United States Modivcare, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Modivcare, Inc. As an Administrative Assistant, you will provide administrative support to our organization, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to organization/department,...


  • Portland, Maine, United States Domaine Real Estate Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Domaine Real Estate. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our office and providing exceptional service to our clients and agents.ResponsibilitiesAdministrative Support: Provide...


  • South Portland, Maine, United States Spectrum Healthcare Partners Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Spectrum Healthcare Partners. As a key member of our administrative office, you will provide high-level administrative support to our executive and senior administrative staff. Your excellent communication and interpersonal skills will enable you to effectively interact...


  • South Portland, Maine, United States Spectrum Healthcare Partners Full time

    About the RoleSpectrum Healthcare Partners is seeking a highly skilled and organized Administrative Assistant to join our team. As a key member of our administrative office, you will provide exceptional support to our staff and ensure the smooth operation of our daily activities.Key ResponsibilitiesFirst Point of Contact: Welcome visitors, clients, and...


  • South Portland, Maine, United States Modivcare, Inc. Full time

    Job SummaryModivcare, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. The successful candidate will be responsible for performing a variety of administrative tasks, including calendar maintenance, scheduling, and recordkeeping.Key ResponsibilitiesAdministrative Support: Provide...


  • Portland, Maine, United States TDL Staffing, Inc. Full time

    Position OverviewWe are currently in search of a detail-oriented and proactive Dispatch Administrative Coordinator for a reputable electric services firm. The ideal candidate will possess exceptional customer service abilities and strong communication skills, coupled with a knack for resolving issues efficiently. Familiarity with QuickBooks and accounts...


  • South Portland, Maine, United States Spectrum Healthcare Partners Full time

    Job SummarySpectrum Healthcare Partners is seeking an experienced Administrative Assistant to join our team. As a key member of our administrative office, you will provide high-level support to our staff, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide exceptional customer service, greeting visitors, and responding to phone calls and...


  • Portland, Maine, United States TDL Staffing, Inc. Full time

    Job OverviewWe are currently in search of a detail-oriented and proactive Dispatch Administrator to support the operations of a leading electric services firm. The ideal candidate will possess exceptional customer service abilities and strong communication skills, coupled with a knack for resolving issues efficiently. Familiarity with QuickBooks and accounts...


  • Portland, Maine, United States TDL Staffing, Inc. Full time

    Position OverviewWe are currently in search of a detail-oriented and proactive Dispatch Administrator to support the operations of a leading electric services firm. The ideal candidate will possess exceptional customer service skills, strong communication abilities, and a knack for problem-solving. Familiarity with QuickBooks and accounts receivable...


  • Portland, Maine, United States TDL Staffing, Inc. Full time

    Position OverviewWe are currently in search of a detail-oriented and proactive Dispatch Administrator to support the operations of a prominent electric services firm. The ideal candidate will possess exceptional customer service abilities and strong communication skills, along with a knack for problem-solving. Familiarity with QuickBooks and accounts...


  • South Portland, Maine, United States Ace Handyman Services Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Manager to join our team at Ace Handyman Services. As a key member of our operations team, you will be responsible for providing exceptional customer service, scheduling, and administrative support for our local service area.Key ResponsibilitiesRespond to customer inquiries in a...


  • Portland, Maine, United States Allegany College of Maryland Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Allegany College of Maryland. As an Administrative Associate, you will provide administrative support to the Administrative Coordinator of Career Education and provide administrative support to Faculty and Staff in Technology Suite #217 and the...


  • Portland, Maine, United States Chena Power, LLC. Full time

    Job SummaryWe are seeking a highly skilled and organized Administrative Assistant to join our team at Chena Power, LLC. As a key member of our office staff, you will be responsible for providing exceptional administrative support to our team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to our team,...


  • Portland, Maine, United States State of Maine, Bureau of Human Resources Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the State of Maine, Bureau of Human Resources. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our office and providing excellent customer service to our clients.Key...

  • Office Coordinator

    3 weeks ago


    Portland, Maine, United States Kolomolo Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator/Assistant to join our team at Kolomolo. As a key member of our operations team, you will be responsible for providing administrative support to our staff and ensuring the smooth day-to-day functioning of our office.Key ResponsibilitiesOffice AdministrationCoordinate with...


  • Portland, Maine, United States Maine's Public Universities Full time

    About the JobThe University of Maine at Fort Kent is seeking a highly skilled and organized Administrative Specialist CL2 to join our team. This full-time position will be responsible for providing administrative support to various departments and teams, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to faculty...


  • Portland, Maine, United States inMusic Full time

    Job Title: Marketing AdministratorJoin inMusic as a Marketing Administrator and play a crucial role in supporting the global marketing operations of our company. As a key member of our marketing team, you will be responsible for ensuring efficient coordination and alignment across all regions.Key Responsibilities:Provide comprehensive administrative support...

  • Team Coordinator

    4 weeks ago


    Portland, Maine, United States Crimson Solutions Full time

    About the RoleWe are seeking a highly organized and detail-oriented Team Coordinator to join our team at Crimson Solutions. As a key member of our administrative team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...


  • Portland, Maine, United States Rose International Full time

    Job SummaryRose International is seeking a highly organized and detail-oriented Client Service Coordinator to provide administrative support to a department or individual. This role involves a variety of tasks, including:Providing exceptional customer service and support to clients and internal stakeholdersManaging and maintaining accurate and up-to-date...