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Office Administrator

2 months ago

Rome, Georgia, United States NYSTEC Full time
About NYSTEC

NYSTEC is a nonprofit technology consulting company that has been advising agencies, organizations, institutions, and businesses since 1996. We're independent and vendor-neutral, so we have our clients' best interests at heart. Our benefits and perks support the mindset of success for individuals and teams.

About the Role

The Office Administrator provides high-level general administrative support to the corporation, including both Internal Services and the Service Delivery practices. This role increases the organization's effectiveness by proactively coordinating and managing schedules, projects, deadlines, and commitments.

Key Responsibilities
  • Provide logistical support for meetings and events, including facility coordination and vendor management.
  • Plan, coordinate, and manage internal resources and vendors to support corporate events.
  • Assist with travel coordination and event registrations.
  • Perform general office duties, including monitoring and maintaining office supplies and managing office common areas.
  • Open, sort, and distribute incoming correspondence, including faxes, mail, and express deliveries.
  • Answer incoming calls, screen, and take messages as appropriate.
  • Greet guests and escort to appropriate meeting rooms, as applicable.
  • Conduct IT related equipment shipping and tracking.
  • Negotiate the purchase of goods, services, and parking contracts.
  • Review and approve employee expense reports.
Requirements
  • Knowledge of administrative and business principles.
  • Highly responsive to internal and external customer needs.
  • Detail oriented and high level of accuracy.
  • Excellent time management skills and ability to multitask and prioritize.
  • Strong emphasis on discretion and confidentiality.
  • Proficient with Microsoft Office suite of products, including Word and Outlook.
  • Ability to work onsite as necessary, two to three days per week.
Preferred Qualifications
  • Self-starter with excellent problem-solving skills.
  • Sound judgment and independent decision-making ability.
  • Displays a strong personal commitment to successfully completing all projects.
  • Builds and maintains positive relationships with open and honest communication, mutual respect, and strong teamwork.
  • The ability to become a certified notary public within six months of hire.
Education and Experience

A high school diploma and five years of work in an office environment in an administrative capacity. An equivalent combination of advanced education, training, and experience will be considered.

The rate for this role is $29.04-$34.69 per hour.

NYSTEC is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to providing reasonable accommodation to qualified individuals with disabilities. Please contact us if you require a reasonable accommodation to apply for a job or to perform your job.

Applicants must be authorized to work in the United States without the need for visa sponsorship now or in the future.