Event Management Specialist
2 weeks ago
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Campus Operations and Facilities
Salary Range: $56,000 - $96,400
Employment Type: Full-time (100%)
Department: Undergraduate Admissions
Application Deadline: Open Until Filled
Role Overview:
The Events Coordinator is responsible for a diverse range of tasks aimed at ensuring the successful execution of events. This role encompasses the planning, implementation, coordination, and management of events associated with various initiatives prioritized by the Undergraduate Admissions department.
Key Responsibilities:
1. Collaborate with the Associate Director and the events team to manage all facets of assigned events, including:
a. Budget management
b. Logistical planning
c. Publication oversight
2. Ensure adherence to all relevant policies and procedures throughout the event coordination process.
3. Compile and prepare essential documentation, including:
a. Entertainment requests
b. Event agendas
c. Staffing assignments
d. Executive debriefs
4. Maintain departmental publication inventory and manage requests and shipments.
5. Work independently while effectively prioritizing a diverse workload to meet deadlines.
6. Provide exceptional customer service and foster a welcoming atmosphere for all attendees.
7. Engage in community outreach and maintain relationships with both internal and external partners related to event management.
Qualifications:
Educational: Bachelor's degree in a relevant field or equivalent experience.
Experience:
1. Minimum of 4 years in a related role.
2. Proven success in organizing and directing events for various group sizes.
3. Experience in vendor negotiation and budget oversight.
4. Familiarity with higher education environments is preferred.
Skills:
1. Strong organizational and multitasking abilities.
2. Excellent interpersonal and communication skills.
3. Ability to make sound decisions and resolve issues effectively.
4. Capacity to work collaboratively in diverse groups.
Additional Information:
UC Riverside is committed to diversity and inclusion, providing equal opportunities for all applicants. The campus is a vibrant community that encourages exploration and engagement in various academic and cultural pursuits.
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