Administrative Coordinator

2 weeks ago

Freehold, New Jersey, United States Golden Years Design Benefits Full time
Compensation: $20 - $22 per hour.

About Golden Years Design Benefits

Golden Years Design Benefits is a prominent healthcare agency based in Freehold, New Jersey, specializing in Medicare services. The organization is licensed across 46 states and has established a strong reputation for assisting clients through various channels, including in-person consultations, online interactions, and phone communications. The core philosophy of Golden Years Design Benefits revolves around educating clients as they transition from traditional health plans to Medicare options. The company prides itself on maintaining long-term client relationships, having served many for over three decades, and consistently receiving referrals from satisfied clients. The dedicated team at Golden Years Design Benefits is committed to providing exceptional service and has developed comprehensive training programs to ensure agents deliver top-notch support.

Job Overview: The Receptionist serves as the initial point of contact for the organization. Responsibilities include providing administrative assistance throughout the company, welcoming visitors, and managing front-desk operations. This role involves coordinating various activities, including handling correspondence and redirecting phone inquiries.

Key Responsibilities:
  • Front Desk Management: Ensure adequate coverage during operational hours.
  • Office Presentation: Maintain a tidy and organized environment while monitoring activities.
  • Visitor Engagement: Greet and assist incoming guests, including validating parking.
  • Meeting Coordination: Oversee conference room schedules via Outlook, confirm appointments, and arrange catering as necessary.
  • Supply Oversight: Manage inventory and replenish office and kitchen supplies.
  • Mail and Package Processing: Receive, sign for, and distribute incoming deliveries and manage mail flow.
  • Event Planning: Organize celebrations for birthdays and special occasions as required.
  • Communication Management: Prepare and arrange email correspondence and other forms of communication.
  • Project Coordination: Efficiently handle ad-hoc projects, ensuring timely completion.
  • Staff Assistance: Support team members with travel arrangements, expense reports, and other requests.
  • Invoice Tracking: Monitor and input invoices accurately.
Essential Skills & Qualifications:
  • Positive Mindset: Maintain an energetic and optimistic attitude.
  • Company Values Awareness: Understand and uphold the organization's principles and ethics.
  • Multitasking Ability: Manage multiple tasks and requests simultaneously.
  • Communication Proficiency: Exhibit excellent written and verbal communication skills.
  • Organizational Expertise: Demonstrate strong organizational capabilities to manage various projects and priorities.
  • Customer Service Orientation: Provide exceptional customer service focused on a positive experience.
  • Technical Proficiency: Be skilled in Microsoft Office Suite, particularly Outlook.
  • Team Collaboration: Work effectively within a team environment, contributing to group projects.
About Integrity:

Integrity is a leading independent distributor of life, health, and wealth insurance products, driven by a commitment to innovative solutions for agents and clients. The company focuses on helping individuals safeguard their life, health, and financial well-being. Integrity fosters a supportive and rewarding work environment, emphasizing the importance of its employees. The organization is dedicated to providing competitive compensation and benefits that enhance the work experience and ensure peace of mind for employees and their families.

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