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Event Coordination Specialist

2 months ago

Freehold, New Jersey, United States BeloForm Craft Full time
Job Overview

Position Summary:
We are looking for a dedicated and detail-oriented Event Coordination Specialist to assist our events department in the planning, organization, and execution of a variety of events. This position is perfect for individuals who have a strong interest in event management and are eager to gain practical experience in both the logistical and creative elements of the field.

Primary Responsibilities:

  • Support Event Coordination: Aid in the preparation, setup, and dismantling of events, which may include corporate gatherings, conferences, social functions, and exhibitions.
  • Manage Logistics: Assist in coordinating transportation, lodging, and event schedules to ensure seamless operations.
  • Vendor Communication: Liaise with vendors, suppliers, and partners to confirm arrangements, oversee deliveries, and monitor invoices.
  • Administrative Support: Carry out administrative tasks such as data entry, managing attendee lists, maintaining contact databases, and organizing event supplies.
  • Marketing Assistance: Help create and distribute promotional content, manage social media posts, and ensure brand consistency throughout events.

Required Skills and Qualifications:

  • High school diploma or equivalent is mandatory.
  • Exceptional organizational and multitasking skills.
  • Strong verbal and written communication abilities.
  • Capability to perform well under pressure and adapt to sudden changes.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with event management software is advantageous.
  • Creative problem-solving skills and a proactive mindset.

Employee Benefits:

  • Comprehensive health, dental, and vision insurance.
  • Paid time off (PTO) and recognized holidays.
  • Retirement plan options available (e.g., 401(k)).
  • Opportunities for professional growth and development.
  • Wellness initiatives and programs.