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Administrative Coordinator

2 months ago

Freehold, New Jersey, United States Golden Years Design Benefits Full time
Compensation: $20 - $22 per hour.

About Golden Years Design Benefits

Golden Years Design Benefits is a prominent healthcare agency based in Freehold, New Jersey, specializing in Medicare services. With licensing in 46 states, the organization has successfully assisted numerous clients through various channels, including in-person consultations, online support, and phone communications. The core philosophy of Golden Years Design Benefits revolves around educating clients as they transition from traditional health plans to Medicare options. The agency takes pride in its longstanding client relationships, which have flourished over three decades, leading to ongoing referrals from satisfied customers. The dedicated team at Golden Years Design Benefits is committed to providing exceptional service, backed by comprehensive training programs designed to empower agents in delivering top-notch support.

Position Overview: The Receptionist serves as the initial point of contact for the organization. Responsibilities include providing administrative assistance throughout the company, welcoming visitors, and managing front-desk operations. The role involves coordinating various activities at the front desk, including handling correspondence and directing phone inquiries.

Key Responsibilities:
  • Front Desk Management: Ensure adequate coverage during operational hours.
  • Office Presentation: Maintain a tidy and organized workspace, tracking all activities.
  • Visitor Engagement: Greet and assist incoming guests, including parking validation.
  • Meeting Coordination: Oversee conference room schedules via Outlook, confirm appointments, and arrange catering as necessary.
  • Supply Management: Monitor and replenish office and kitchen supplies.
  • Mail and Package Processing: Receive, sign for, and distribute incoming packages, as well as manage mail distribution.
  • Event Planning: Organize celebrations for birthdays and special occasions as required.
  • Communication Support: Prepare and arrange email correspondence and other communications.
  • Project Coordination: Efficiently manage ad-hoc projects, ensuring timely completion.
  • Staff Assistance: Support team members with travel arrangements, expense reports, and other administrative needs.
  • Invoice Tracking: Monitor and input invoices accurately.
Essential Skills & Qualifications:
  • Positive Outlook: Maintain an energetic and proactive attitude.
  • Company Values Awareness: Understand and uphold the organization's principles and ethics.
  • Multitasking Ability: Capable of managing multiple tasks and requests simultaneously.
  • Communication Proficiency: Exhibit excellent written and verbal communication skills.
  • Organizational Expertise: Strong organizational capabilities to handle various projects and priorities effectively.
  • Customer Service Focus: Demonstrate strong customer service skills, prioritizing a positive client experience.
  • Technical Proficiency: Familiarity with Microsoft Office Suite, particularly Outlook.
  • Team Collaboration: Ability to work collaboratively with colleagues on projects.
About Integrity:

Integrity is a leading independent distributor of life, health, and wealth insurance products in the nation. With a strong focus on insurtech, the company adopts an innovative approach to serving both agents and clients. Integrity is driven by a singular mission: to assist individuals in safeguarding their life, health, and wealth, enabling them to prepare for a brighter future.

Integrity provides a unique opportunity to embark on a rewarding career in a supportive and forward-thinking environment. The company prioritizes its employees, fostering a culture that celebrates hard work and daily support. Joining Integrity means becoming part of a rapidly growing organization with numerous professional development opportunities. The company offers a competitive compensation package, including benefits designed to enhance the work experience and provide peace of mind for employees and their families.

Integrity, LLC is an Equal Opportunity employer, ensuring all qualified applicants receive consideration for employment without discrimination based on race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Integrity, LLC is committed to providing reasonable accommodations for qualified individuals with disabilities.