Administrative Coordinator

2 weeks ago


Freehold, New Jersey, United States Brand Avenue Full time
Job Overview

Position Summary: As an Executive Support Specialist at Brand Avenue, you will be instrumental in facilitating the smooth operation of senior management by executing a range of administrative functions. This position demands outstanding organizational capabilities, meticulous attention to detail, and the capacity to juggle various priorities efficiently.

Key Duties:

  • Oversee and arrange the executive's daily schedule, which includes organizing meetings, appointments, and travel logistics.
  • Draft and refine correspondence, communications, presentations, and other necessary documents.
  • Manage incoming and outgoing communications on behalf of the executive, including phone calls, emails, and written messages.
  • Coordinate and oversee special projects, ensuring they are completed on time and meet established deadlines.
  • Conduct research and gather data to support decision-making and strategic initiatives.
  • Maintain confidential records and files, ensuring all information is secure and systematically organized.
  • Assist in planning and coordinating events, both internal and external, such as meetings, conferences, and social gatherings.
  • Provide comprehensive administrative support to the executive, including expense management and invoice processing.

Required Skills and Qualifications:

  • High school diploma or equivalent; an associate's or bachelor's degree in a relevant field is preferred.
  • Demonstrated experience as a Personal Assistant, Executive Assistant, or in a comparable role.
  • Exceptional organizational and time-management abilities with a knack for prioritizing tasks effectively.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to manage sensitive information with confidentiality and discretion.
  • Detail-oriented, proactive, and capable of working autonomously.
  • Excellent interpersonal skills and the ability to collaborate with diverse personalities.

Employee Benefits:

  • Competitive monthly salary with potential bonus opportunities.
  • Comprehensive health, dental, and vision insurance.
  • Opportunities for career growth and professional development.
  • Paid time off and holidays.
  • A collaborative and supportive work environment.


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