Senior Legal Administrative Assistant

2 weeks ago

San Francisco, California, United States State Bar CA Full time
Position Overview

Office of General Counsel

Annual Salary Range for Legal Secretary II: $69,867 - $93,160
Annual Salary Range for Legal Secretary III: $73,365 - $97,816

FLSA Status: Non-Exempt / Non-Union Represented

This role offers the flexibility of up to four days of remote work each week.

About the Office

The Office of General Counsel (OGC) serves as the in-house legal advisor to the State Bar, delivering a comprehensive suite of services. This includes representation in state and federal courts, advocacy in Bar discipline and admission cases, and providing legal counsel to the State Bar Board of Trustees and various State Bar entities.

OGC's legal expertise encompasses a variety of areas, including admissions and discipline, antitrust, the Bagley-Keene Open Meeting Act, bankruptcy, the California Public Records Act, collections, contracts, copyright, governance, labor and employment, legislation, regulations, real estate, regulatory matters, and general corporate issues.

Ideal Candidate Profile

The ideal candidate will possess a robust background in litigation, demonstrating qualities of organization, reliability, accuracy, and proactivity. The primary responsibilities will include assisting in-house counsel with court filings, managing case files, and supporting litigation and advisory tasks. Proficiency in preparing tables of authorities, finalizing documents for filing, and analyzing court rules to calculate deadlines is essential. Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint) is required, and experience with ProLaw or similar case management systems is preferred. The ability to thrive in a fast-paced environment, manage multiple deadlines, and learn various aspects of the State Bar is crucial.

Role Definition

Under supervision, the Legal Secretary II provides vital support to legal professionals, supervisors, and judicial staff by executing highly confidential administrative tasks. This role also involves coordinating special projects and performing analysis, editing, evaluation, report preparation, and other assigned duties.

In contrast, the Legal Secretary III offers advanced secretarial, technical, and managerial support, fulfilling the responsibilities of the office or legal staff. This position may also include formal leadership duties over legal support staff.

Key Responsibilities

Responsibilities may include, but are not limited to:
  • Providing comprehensive legal secretarial support, including drafting legal briefs, motions, and memoranda.
  • Formatting, editing, and assembling documents for filing in state, federal, or State Bar courts.
  • Preparing legal pleadings for court submission, ensuring accuracy and compliance with local court rules.
  • Checking legal citations and overseeing the production and distribution of legal documents.
  • Proofreading and assembling various legal documents, including pleadings, contracts, and legal memoranda.
  • Training new hires in legal secretarial practices.
  • Conducting legislative research and analyzing internal data and policies.
  • Assisting in the preparation of materials for meetings, including notices, agendas, and minutes.
  • Managing secretarial tasks such as calendaring court appearances and maintaining legal files.
  • Performing additional related duties as required, including paralegal and office support tasks.
Employment Standards

Knowledge of:
  • Principles of maintaining centralized information and data record-keeping systems.
  • Technical processes for providing substantive legal support.
  • Developments in legal assignments and applicable guidelines.
  • Modern office practices and procedures, including standard software applications.
  • Legal concepts, terminology, and procedures.
Ability to:
  • Demonstrate proficient legal writing skills.
  • Organize and maintain both digital and paper legal files.
  • Work independently and collaboratively within a team.
  • Handle multiple tasks and meet deadlines effectively.
  • Communicate clearly and effectively in various formats.
Minimum Qualifications

Legal Secretary II:
  • High school diploma or equivalent.
  • Two years of post-secondary education.
  • Three years of relevant legal secretarial experience.
Legal Secretary III:
  • Associate degree or two years of post-secondary education.
  • Six years of legal secretarial experience.
Applicants meeting the minimum qualifications will be required to successfully complete the selection process for this classification.

We are committed to fostering a diverse, equitable, and inclusive workplace where all employees and prospective employees are treated with fairness, dignity, and respect.

  • Legal Administrative Assistant

    2 weeks ago

    San Francisco, California, United States Legal Full time

    A prominent technology firm is looking for a Legal Assistant to support its legal operations. This is a full-time role, designed for a duration of 6 months, with the possibility of extension.Position Overview:We are in search of a Legal/Project Assistant who will be instrumental in aiding our internal litigation and regulatory divisions through various legal...

  • Senior Administrative Manager

    2 weeks ago

    San Francisco, California, United States Buchanan Legal Professional Services Full time

    A prominent international law firm, known for delivering innovative legal solutions to top financial institutions and Fortune Global 500 companies, is seeking a Senior Administrative Manager for their San Francisco office.The Senior Administrative Manager will manage the day-to-day operations of specific departments across the California offices.**Key...

  • Senior Legal Assistant

    2 weeks ago

    San Francisco, California, United States Nationwide Private Client Full time

    Join Our Team at Nationwide Private Client If you are enthusiastic about contributing to a diverse organization that empowers a leading insurance company to provide innovative legal solutions with excellence, consider joining our Legal team. At Nationwide, our commitment to being 'on your side' extends beyond mere words; our clients are at the heart of...

  • Legal Administrative Assistant

    2 weeks ago

    San Diego, California, United States AGG Legal Staffing Full time

    This role encompasses a range of administrative support functions, ensuring the delivery of exceptional services to clients while upholding a commitment to integrity and excellence. The position demands a comprehensive understanding of firm-specific administrative processes, information technology systems, research tools, and a broad awareness of client...

  • Administrative Operations Supervisor

    2 weeks ago

    San Francisco, California, United States API Legal Outreach Full time

    About API Legal OutreachAPI Legal Outreach stands as the foremost social justice legal organization dedicated to serving the Asian/Pacific Islander, Latinx, and immigrant populations within the Greater Bay Area and the Central Valley. Established in 1975, our mission is to deliver culturally sensitive and linguistically appropriate direct services to the...

  • Senior Legal Administrative Assistant

    2 weeks ago

    San Mateo, California, United States myGwork - LGBTQ+ professionals & allies Full time

    About UsThis inclusive employer is a proud member of myGwork, the largest global platform for the LGBTQ+ business community.Why Join Us?We are recognized as a global leader in entertainment, producing a family of products and services that redefine gaming experiences.Position OverviewThe Legal Executive Assistant will report directly to a Vice President -...

  • Legal Administrative Assistant for Litigation

    2 weeks ago

    San Francisco, California, United States Hinshaw & Culbertson Full time

    Legal Administrative Assistant for Litigation Hinshaw & Culbertson LLP, a prominent national law firm, is in search of a dedicated legal administrative assistant to support a team of attorneys in the litigation department. This full-time position offers competitive remuneration along with a comprehensive benefits package. Position Overview: The ideal...

  • Corporate Legal Assistant

    1 week ago

    San Francisco, California, United States AGG Legal Staffing Full time

    AGG Legal Staffing is seeking a highly skilled Corporate Legal Assistant to join our team in a dynamic and growing organization. The ideal candidate will have a strong background in corporate law and excellent communication skills.Key Responsibilities:Prepare, revise, and proofread various corporate documents, including contracts, agreements, and...

  • Legal Support Specialist

    2 weeks ago

    San Francisco, California, United States Legal Full time

    We are collaborating with a prominent technology firm in search of a Legal Assistant. This position is a full-time engagement, encompassing 40 hours each week, with the possibility of extension.Position Overview:We are looking for a Legal/Project Assistant who will be instrumental in aiding our internal litigation and regulatory divisions through various...

  • Administrative Assistant

    7 days ago

    San Francisco, California, United States Wilson Elser Full time

    Job DescriptionWilson Elser's San Francisco office is currently seeking a Legal Staff Assistant to join a fast-paced team. This position is full-time in the office.Job SummaryWe are looking for a highly motivated and detail-oriented individual to provide administrative support to our legal team. The successful candidate will have excellent communication...

  • Legal Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States Fawkes IDM Full time

    Position OverviewWe are seeking a meticulous and organized individual to fill the role of Legal Administrative Coordinator at Fawkes IDM. This position is essential for supporting our legal department and ensuring efficient workflow.Key Responsibilities:Draft and manage correspondence for clients and regulatory bodiesAssist in the preparation and...

  • Legal Administrative Coordinator

    2 weeks ago

    San Francisco, California, United States Fawkes IDM Full time

    Position OverviewWe are seeking a meticulous and organized individual to fill the role of Legal Administrative Coordinator at Fawkes IDM. This position is crucial for providing comprehensive support to our legal department and ensuring efficient workflow.Key Responsibilities:Draft and manage correspondence for clients and regulatory bodiesAssist in the...

  • Legal Administrative Coordinator

    1 week ago

    San Francisco, California, United States Fawkes IDM Full time

    Position OverviewWe are seeking a meticulous and organized individual to fill the role of Legal Administrative Coordinator at Fawkes IDM. This position involves a range of responsibilities aimed at supporting our legal department and facilitating efficient operations.Key Responsibilities:Draft and manage correspondence for clients and regulatory bodiesAssist...

  • Legal Support Specialist

    2 weeks ago

    San Francisco, California, United States Legal Full time

    Overview:A prominent technology firm is looking for a Legal Assistant to join their team. This is a full-time role, offering a 6-month contract with the possibility of extension.Position Highlights:The successful candidate will assist in supporting the in-house litigation and regulatory teams through various legal challenges and inquiries.Strong...

  • Legal Support Specialist

    2 weeks ago

    San Francisco, California, United States Legal Full time

    Position Overview: A prominent technology firm is looking for a Legal Assistant to join their dynamic team. This is a full-time opportunity designed for a duration of 6 months, with the possibility of extension.Role Summary:The selected candidate will serve as a vital resource for our internal litigation and regulatory divisions, assisting in various legal...

  • Senior Legal Operations Manager

    2 weeks ago

    San Francisco, California, United States ESR Healthcare Full time

    Position Overview:We are seeking a dedicated Senior Legal Operations Manager to join our esteemed team at ESR Healthcare. This role is pivotal in ensuring seamless operations within our legal department, fostering a professional atmosphere that prioritizes client and team interactions.Experience Level:Mid-seniorExperience Required: 2 YearsEducation Level:...

  • Legal Support Specialist for Community Services

    2 weeks ago

    San Francisco, California, United States Open Door Legal Full time

    Position Title: Community-Focused Legal Assistant Employment Type: Full-time, Exempt Work Arrangement: Hybrid (four days in office) About Us: At Open Door Legal, we believe in the power of accessible legal representation to combat poverty and promote justice. Our mission is to create a system where everyone can access civil legal support, thereby addressing...

  • Legal Support Specialist for Community Services

    2 weeks ago

    San Francisco, California, United States Open Door Legal Full time

    Position Title: Community Service Legal Assistant/Paralegal Employment Type: Full-time, Exempt Work Arrangement: Hybrid (four days in office) About Open Door Legal: At Open Door Legal, we are driven by the belief that even the most daunting challenges can be tackled through manageable steps. Our mission intertwines poverty alleviation with access to justice,...

  • Legal Support Specialist for Community Services

    2 weeks ago

    San Francisco, California, United States Open Door Legal Full time

    Legal Support Specialist for Community Services Full-time, Exempt Hybrid (four days in office) About Us: At Open Door Legal, we are committed to transforming the landscape of civil legal representation. Our mission is to dismantle the barriers that prevent individuals from accessing justice, as we believe that addressing poverty and legal inequities are...

  • Legal Assistant for Estate Planning

    2 weeks ago

    San Diego, California, United States Lancier Legal, PC Full time

    Job OverviewAre you an organized and meticulous legal assistant with a strong interest in estate planning? Join our innovative estate planning law firm, where we emphasize client satisfaction and creative legal strategies. As a legal assistant, you will be instrumental in providing our clients with the assurance they need as they prepare for their future.In...