Legal Administrative Assistant for Litigation

2 weeks ago

San Francisco, California, United States Hinshaw & Culbertson Full time
Legal Administrative Assistant for Litigation

Hinshaw & Culbertson LLP, a prominent national law firm, is in search of a dedicated legal administrative assistant to support a team of attorneys in the litigation department. This full-time position offers competitive remuneration along with a comprehensive benefits package.

Position Overview:
The ideal candidate will possess a solid background in civil defense and litigation, including trial experience, and will exhibit a strong sense of reliability, initiative, and the capability to work autonomously as well as collaboratively. Familiarity with insurance defense and toxic torts is advantageous but not mandatory.

Key Responsibilities:
  • Drafts, revises, files, and may create legal documents such as letters, memoranda, pleadings, motions, discovery materials, agreements, subpoenas, and other necessary legal documents pertinent to the practice area. Responsible for filing documents with the courts, including electronic submissions.
  • Maintains and updates databases that encompass email lists, client matter lists, and other relevant information.
  • Processes all incoming correspondence, opens new files, checks for conflicts of interest, and maintains both client and general files. Conducts regular reviews of files for potential closure or off-site storage.
  • Welcomes clients and visitors, interacting professionally with clients, counsel, court personnel, and others. Upholds a professional demeanor and appearance while ensuring confidentiality in attorney-client relationships.
  • Manages calendars and deadline reminders, recording court dates, deposition schedules, etc. Collaborates with attorneys and support staff to ensure calendar accuracy. Arranges appointments and coordinates business travel logistics.
  • Performs additional related duties and special projects as assigned.
Qualifications and Experience:
  • High School diploma or equivalent is required.
  • A minimum of five years of experience in legal administration is essential; experience in civil defense is preferred.
  • Exceptional organizational skills with the ability to prioritize and manage multiple tasks under tight deadlines.
  • Familiarity with State and Federal court rules (including electronic filing) and local regulations related to litigation procedures.
  • Proficient in relevant software applications including Outlook, Word, Excel, iManage, Chrome River, InTapp, and Adobe. Knowledge of CompuLaw and BigHand Now is preferred.
  • Strong verbal and written communication skills; ability to apply departmental rules and complex regulations accurately; maintain confidentiality and attention to detail; work effectively under pressure; proofread and edit documents; transcribe legal documents from drafts or dictation at a typing speed of 65 wpm; organize tasks and collaborate well within a team environment; and be available for overtime as necessary.
  • Interpersonal and customer service skills are essential for effective communication with a diverse range of clients, external entities, attorneys, management, and staff.
We provide competitive compensation and a comprehensive benefits package that includes medical, dental, vision, life insurance, a 401(k) savings plan, generous paid time off, and opportunities for professional growth.

Hinshaw & Culbertson LLP is an equal opportunity employer and does not discriminate in its employment practices based on age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other factor prohibited by law.

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