HR Operations Specialist

2 weeks ago

San Diego, California, United States The Facilities Group Full time

About Us:

The Facilities Group (TFG) is a collective of commercial facilities maintenance organizations based in Tampa, FL, dedicated to delivering exceptional service to over 25,000 locations nationwide. We collaborate with top-tier local, regional, and national facility service providers, ensuring brand integrity while leveraging advanced technology. With 17 offices across the United States, TFG offers a comprehensive range of janitorial and maintenance services tailored to various sectors, including commercial, distribution, logistics, aviation, education, finance, industrial, and healthcare.

Our commitment to excellence not only shapes our client interactions but also forms the bedrock of our organizational culture. We recognize the significance of fostering an engaging environment for our employees, striving to cultivate a supportive professional atmosphere that emphasizes community and growth.

Your Role:

The HR Operations Specialist will play a crucial role in supporting, organizing, coordinating, and executing all human resources initiatives and processes across multiple entities. This position provides both administrative and strategic support to the HR Business Partner and contributes to essential HR functions.

This role reports directly to an HR Business Partner and does not entail supervisory responsibilities.

Key Responsibilities:

  • Serve as a key resource for human resources information, addressing inquiries from managers and employees.
  • Assist HR leadership in educating staff on company policies and ensuring compliance.
  • Provide training, guidance, and coaching on HR policies and procedures.
  • Maintain and update employee HRIS data as necessary.
  • Manage I-9s, FMLA, employee leave, PTO balances, and other HR-related tasks.
  • Address employment-related inquiries from staff and escalate issues to the Human Resources Manager when needed.
  • Support the termination process, including advising employees on their rights and benefits.
  • Ensure all recordkeeping aligns with organizational and legal standards.
  • Promote positive employee relations and proactively address employee concerns.
  • Adhere to established HR processes and current employment laws and regulations.
  • Assist in preparing correspondence and perform various clerical duties as required.
  • Respond to employee questions regarding HR policies, procedures, or employee handbook interpretations.
  • Collaborate with the Talent Acquisition Team in recruiting, interviewing, and screening candidates during peak hiring periods.
  • Support additional HR-related projects as assigned by the leadership team.

Qualifications:

  • Bachelor's Degree in Human Resources, Business Administration, or a related field, or equivalent experience.
  • 5+ years of experience as an HR Generalist.
  • Bilingual in Spanish and English is preferred.
  • Experience in a fully remote work environment is advantageous.
  • Familiarity with ADP Workforce Now is preferred.
  • Comprehensive understanding of HR functions and best practices.
  • Solid grasp of human resource principles, practices, and procedures.
  • Ability to follow instructions accurately and efficiently.
  • Proactive and capable of working independently.
  • Exhibit professional integrity, responsibility, and accountability.
  • Reliable and personable, with a commitment to meeting the diverse needs of employees.
  • Results-driven with the ability to manage projects and meet tight deadlines.
  • Exceptional written and verbal communication skills.
  • Strong interpersonal and customer service abilities.
  • Meticulous attention to detail.
  • Proficient in Microsoft Office Suite and related business tools.
  • Experience in training and coaching staff.
  • Strong problem-solving skills and the ability to de-escalate situations.
  • Flexibility to adjust priorities as needed.

The Facilities Group and its subsidiaries are dedicated to promoting a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. Our commitment goes beyond preventing discrimination and harassment; we aim to create an environment where diverse perspectives are valued and encouraged.

*In accordance with the Americans with Disabilities Act (ADA), The Facilities Group is committed to providing reasonable accommodations for qualified applicants or employees with disabilities, unless such accommodations would impose an undue hardship. We also comply with the Pregnant Workers Fairness Act (PWFA) regarding accommodations related to pregnancy and childbirth. This policy applies to all aspects of employment, including the application process.

  • HR Operations Specialist

    2 weeks ago

    San Diego, California, United States San Diego Community Power Full time

    Position OverviewWe are seeking dedicated and skilled individuals to become part of our organization. Below is the information regarding our current opening.Position Title: HR Operations SpecialistAbout the Role: The HR Operations Specialist position is intended to assist with various HR administrative functions, including talent acquisition, onboarding of...

  • HR Operations Specialist

    2 weeks ago

    San Jose, California, United States HR Pals LLC Full time

    Company Overview HR Pals LLC has garnered significant recognition in the industry, being acknowledged by Inc. magazine as one of the fastest growing privately held companies in America. Our team comprises experts in Human Resources, Payroll, Compliance, and Recruitment, bringing a wealth of experience across various sectors. For over a decade, we have...

  • HR Operations Specialist

    2 weeks ago

    San Diego, California, United States CoreDuxLLC Full time

    About CoreDux LLCCoreDux LLC is a pioneering force in the machining sector, situated in a thriving area known for its innovation and technology. As a company experiencing rapid growth, we focus on delivering high-precision machining services that serve various industries, such as aerospace, automotive, medical devices, and consumer electronics. Our...

  • HR Operations Specialist

    1 week ago

    San Diego, California, United States LHH Recruitment Solutions Full time

    Job OverviewLHH Recruitment Solutions is on the lookout for a diligent and detail-oriented HR Operations Specialist to support our client's legal department. In this pivotal role, you will manage a variety of human resources functions, including talent acquisition, payroll administration, performance evaluation, and employee onboarding. You will serve as a...

  • HR Operations Specialist

    2 weeks ago

    San Jose, California, United States BBSI San Jose Full time

    Position Overview: The HR Operations Specialist at BBSI San Jose plays a crucial role in supporting our Human Resources Consultants in delivering comprehensive HR services to business proprietors. This position is designed to enhance the management of human resources, ultimately contributing to the success and profitability of our clients.Key...

  • HR Operations Specialist

    7 days ago

    San Francisco, California, United States Project Open Hand Full time

    Become a Vital Part of Our Team as an HR Operations SpecialistPosition Overview:Are you an experienced human resources expert seeking a rewarding opportunity? At Project Open Hand, we invite you to join our dynamic team as an HR Operations Specialist. In this pivotal role, you will be instrumental in fostering employee relations, enhancing engagement,...

  • HR Operations Specialist

    2 weeks ago

    San Jose, California, United States BBSI San Jose Full time

    Position Overview: The HR Operations Specialist at BBSI San Jose plays a crucial role in assisting our Human Resources Consultants in delivering comprehensive HR solutions to business proprietors. This role is essential for optimizing the management of human resources and enhancing the overall success and profitability of client organizations.Key...

  • HR Support Specialist

    2 weeks ago

    San Diego, California, United States Team Trade Full time

    Job OverviewAs an HR Support Specialist, you will play a crucial role in assisting the Human Resources department with various administrative tasks and employee relations.Key Responsibilities1. Proficiently utilize Microsoft Office Suite to manage documentation and reports.2. Identify and resolve issues effectively, ensuring timely solutions to HR-related...

  • HR Operations Specialist

    6 days ago

    San Jose, California, United States NetApp Full time

    Job SummaryWe are seeking a dedicated and detail-oriented professional to join our HR team at NetApp. As an HR Operations Specialist, you will play a crucial role in supporting employees, managers, and alumni by providing exceptional HR service experiences across various HR subject matter areas.Key ResponsibilitiesDeliver high-quality customer service to...

  • HR Operations Specialist

    2 weeks ago

    San Francisco, California, United States Vacatia, Inc. Full time

    Job OverviewCompany Background:Vacatia, Inc. is a pioneering organization in the hospitality sector, transforming the timeshare landscape through innovative approaches to discovery, booking, and stay experiences. Our vision parallels that of industry disruptors, aiming to create exceptional travel programs that ensure families enjoy memorable vacations year...

  • HR Compliance Specialist

    6 days ago

    San Diego, California, United States TCWGlobal Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Paralegal HR Specialist to join our team at TCWGlobal. This role will interact daily with clients and employees, and will be responsible for the company's compliance activities, policy development, escalated employee relations, and legal compliance for the organization.Key...

  • HR Operations Specialist

    2 weeks ago

    San Francisco, California, United States Vacatia, Inc. Full time

    Job OverviewCompany Background:Vacatia, Inc. is a pioneering hospitality firm transforming the timeshare landscape through innovative discovery, booking, and stay experiences. Our mission is to create next-generation travel solutions that provide families with memorable vacation experiences year after year. As a venture capital-backed organization based in...

  • Employee Experience Specialist

    6 days ago

    San Diego, California, United States Ajinomoto Windsor, Inc. Full time

    Job SummaryThe HR Assistant - Employee Relations Specialist will provide support to the Sr. HR Manager in maintaining and updating employee records, benefits, and other HR-related tasks. This role requires strong organizational skills, attention to detail, and excellent communication skills.Key ResponsibilitiesEmployee Record Management: Maintain and update...

  • HR Operations Coordinator

    2 weeks ago

    San Diego, California, United States Grow Through Life Counseling Full time

    Job OverviewAt Grow Through Life Counseling, we are committed to fostering a workplace that prioritizes support and inclusivity, essential for delivering exceptional care to our clients. As a pivotal member of our organization, you will be instrumental in ensuring our workforce is motivated and equipped to positively impact the lives of others.We are seeking...

  • Cloud Operations Specialist

    1 week ago

    San Diego, California, United States Russell Tobin & Associates Full time

    What are we seeking in our Cloud Operations Specialist? Russell Tobin & Associates, a leader in financial technology solutions, is looking for a Cloud Operations Specialist.Employment Type: Contract/OnsiteLocation: San Diego, CACompensation: $70- $82/hr, based on experienceKey Responsibilities:Oversee the production and continuous upkeep of a web...

  • HR Generalist- Bilingual

    1 week ago

    San Diego, California, United States LE002 Flagship Facility Services LLC Full time

    Job Summary:LE002 Flagship Facility Services LLC is seeking an HR Support Specialist to join our Operations Team. The ideal candidate will have a Bachelor's degree in Business or Human Resources, with at least 2-4 years of experience in a customer-centric HR role.Key Responsibilities:Provide HR support to the Operations Team, ensuring seamless day-to-day...

  • HR Operations Coordinator

    2 weeks ago

    San Diego, California, United States Infojini Full time

    Job OverviewThe HR Operations Coordinator plays a crucial role in managing employee information and supporting the overall Human Resources function at Infojini.Key Responsibilities:Ensure the accurate and timely entry of employee data into the Human Resources Information System (HRIS); maintain organized filing of employee documents.Assist in managing salary...

  • HR Assistant

    6 days ago

    San Diego, California, United States Ajinomoto Windsor, Inc. Full time

    Job SummaryThe HR Assistant - Employee Relations Specialist will be responsible for maintaining and updating employee records, ensuring compliance with company policies and government regulations. This role will also involve preparing new hire paperwork, benefits materials, and other essential documents.Key ResponsibilitiesEmployee Record Management:...

  • Senior HR Leader and Operations Strategist

    6 days ago

    San Diego, California, United States Attic Projects Full time

    About the RoleThe Director of People Operations will oversee all aspects of organizational employee relations, ensuring a positive and productive work environment for our team members. This role will be responsible for developing and implementing effective HR strategies, managing the HR team, and coordinating with the executive team to ensure consistent...

  • HR Operations Specialist

    2 weeks ago

    San Luis Obispo, California, United States San Luis Obispo County Office of Education Full time

    Position Summary Play a vital role in the operational functions of the human resources department by overseeing recruitment processes, onboarding procedures, tracking employee absences, and maintaining HR records for new personnel. Core Responsibilities Utilize an electronic fingerprinting system for candidate evaluationEnsure adherence to applicable laws...