Office Coordinator

1 week ago

Knoxville, Tennessee, United States United Elevator Services Full time
Job Overview

Position Title: Office Coordinator

Role Summary: The Office Coordinator is tasked with delivering extensive administrative assistance to the General Manager and departmental leaders. Responsibilities encompass managing phone communications, preparing documentation, coordinating office supplies, maintaining records, and supervising office functions. This position also includes developing newsletters, managing proposals, and ensuring effective communication within the organization.

Key Responsibilities include the following:

Administrative Duties:

· Manage incoming calls, take messages, and respond to routine inquiries in a timely and professional manner.

· Assist the General Manager with various organizational and communication tasks.

· Provide thorough administrative support to facilitate the smooth operation of the office, collaborating with all departments and addressing issues as they arise.

· Update and distribute the monthly newsletter and assist the General Manager with other communication and presentation tasks.

Procurement and Record Keeping:

· Complete credit applications, generate purchase orders, and manage uniform orders to streamline procurement activities.

· Keep accurate records of employee certifications, including those for the Certified Elevator Technician program, QEI program, and various state licenses.

Business Operations Assistance:

· Collect information for and prepare bids, contributing to the company's growth initiatives.

· Generate collections reports and engage with clients regarding overdue accounts to ensure timely payments and financial health.

· Oversee the maintenance and repair of office equipment, coordinating with vendors and technicians to promptly resolve any issues and minimize disruptions.

Employee Support and Compliance:

· Assist staff with United Elevator Services benefits and standard operational and employment procedures, promoting a supportive workplace.

General Office Support:

· Provide ongoing assistance to the General Manager and other team members as required, demonstrating flexibility and adaptability to shifting priorities.

· Ensure the front office area is organized and welcoming, managing incoming and outgoing correspondence, maintaining office supplies, and ensuring the workspace is tidy and functional.

· Perform any additional duties as assigned to support the overall success of United Elevator Services.

Supervisory Role:

This position does not include direct supervisory responsibilities.

Qualifications:

To excel in this role, candidates must be able to perform each essential duty satisfactorily. The following qualifications are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made for qualified individuals with disabilities.

Education and Experience:

High school diploma or equivalent.

A minimum of two (2) years of relevant experience in an administrative or customer service role.

Language Proficiency:

Ability to communicate effectively in both oral and written forms with employees, clients, vendors, and management. Strong interpersonal communication skills are essential. Good grammar, voice, and diction are required.

Technical Skills:

Demonstrated experience with PC platforms and proficiency in office software, including email, word processing, and spreadsheets.

Personal Attributes:

Ability to interact effectively with employees, clients, vendors, and management. Strong time management skills, ability to prioritize tasks, and capacity to multitask are essential. Regular and predictable attendance during office hours is expected. Ability to work well with others is crucial.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made for qualified individuals with disabilities.

The employee will regularly communicate verbally and listen. The role frequently requires sitting, walking, using hands and fingers, and reaching with hands and arms. The employee may be subject to repetitive wrist, hand, and/or finger movements. Visual activities include precise hand-eye coordination for computer and phone use.

Work Environment:

The employee will primarily work in an office setting. The employee may experience moderate noise levels.

This job description is intended to outline the general nature and level of work performed. It is not intended to be an exhaustive list of responsibilities, duties, and skills required. Duties may change with or without prior notice based on organizational needs.

United Elevator Services is a family-owned business with over 65 years of experience in elevator installation and service, committed to quality and customer satisfaction.

  • Medical Office Coordinator

    3 days ago

    Knoxville, Tennessee, United States Allergy & Asthma Affiliates Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team at Allergy & Asthma Affiliates. As a Medical Office Coordinator, you will be responsible for providing exceptional customer service and administrative support to our patients and staff.Key ResponsibilitiesFront Desk Operations: Greet and engage with...

  • Construction Office Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States BESCO Full time

    Become a Key Player as a Construction Office CoordinatorBESCO is seeking a meticulous and proactive individual to provide essential administrative support to our Construction Management Project Team.Key Responsibilities:Oversee all subcontractor documentation, purchase orders, and project-related files.Maintain awareness of local construction laws and best...

  • Office Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States CAMPBELL'S POOL & SPA CONSTRUCTION LLC Full time

    Job OverviewAbout Campbell's Pool & Spa Construction LLCSince its inception, Campbell's Pool & Spa Construction LLC has been dedicated to crafting exceptional outdoor retreats that enhance the enjoyment of family life. Our commitment is to deliver a backyard paradise that requires minimal upkeep.We are in search of a meticulous and highly organized...

  • Office Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States Copper Cellar Full time

    Position OverviewThe Copper Cellar Family of Restaurants is seeking a dedicated Administrative Assistant to provide essential support at our Corporate Office.We are in search of a friendly and proactive individual to become a vital part of our full-time office team. Previous experience in an administrative role is advantageous. The standard office hours for...

  • Medical Office Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States RemX Full time

    Position: Medical Front DeskExperience Required: Candidates must possess prior experience in a medical office setting.Employment Type: Contract to hireWork Schedule: Monday to Friday, flexible hours between 8:00 AM and 5:30 PMCompensation: $15-$16 per hour, depending on experienceKey Responsibilities: - Manage patient check-in and check-out processes -...

  • Medical Office Coordinator

    5 days ago

    Knoxville, Tennessee, United States Premise Health Full time

    Job SummaryPremise Health is seeking a highly organized and detail-oriented Medical Office Receptionist to join our team. As a Medical Office Receptionist, you will be responsible for maintaining a filing system for patient charts, generating chart numbers, filing, and pulling charts. You will also be the first point of contact for patients and visitors,...

  • Front Office Coordinator

    3 days ago

    Knoxville, Tennessee, United States Tennessee Orthopaedic Clinics Full time

    Job SummaryThe Front Office Coordinator is a vital member of our team at Tennessee Orthopaedic Clinics, responsible for providing exceptional patient experience and ensuring seamless clinic operations.Key ResponsibilitiesPatient Interaction: Greet patients and their families, setting the tone for a positive visit experience.Front Desk Operations: Manage...

  • Medical Office Coordinator

    5 days ago

    Knoxville, Tennessee, United States University Physicians Association Full time

    Job SummaryUniversity Physicians Association is seeking a highly skilled and detail-oriented Patient Service Representative to join our team. As a key member of our front office staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient experience for our patients.Key ResponsibilitiesFront Office Operations:...

  • Branch Office Coordinator

    6 days ago

    Knoxville, Tennessee, United States Edward Jones Full time

    About the RoleWe are seeking a highly skilled and motivated Branch Office Administrator to join our team at Edward Jones. As a key member of our branch team, you will play a critical role in delivering exceptional client service and supporting our financial advisors in achieving their goals.Key ResponsibilitiesClient Relationship Management: Develop and...

  • Front Office Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States Staff My Agency Full time

    Company Overview: Staff My Agency is seeking a dedicated Front Office - Team Member to enhance our customer service experience. Position Summary: The primary responsibility of this role is to deliver exceptional service standards, efficiently address customer inquiries, and uphold high levels of customer satisfaction. The ideal candidate is a professional...

  • Office Manager

    3 days ago

    Knoxville, Tennessee, United States University Physicians Association Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our team at University Physicians Association. As a key member of our administrative staff, you will be responsible for overseeing the day-to-day operations of our office, ensuring seamless communication and coordination with our healthcare team, and providing exceptional...

  • Administrative Coordinator

    3 days ago

    Knoxville, Tennessee, United States Stantec Full time

    About the RoleWe are seeking a highly motivated and organized Administrative Coordinator to join our team at Stantec. As an Administrative Coordinator, you will provide administrative support to our senior management team and other personnel within the office.Key ResponsibilitiesProvide administrative assistance to senior management and other personnel...

  • Office Support Specialist

    5 days ago

    Knoxville, Tennessee, United States Stantec Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our team as an Administrative Assistant. This is a fantastic opportunity to work in a dynamic and collaborative environment, supporting the local management team and contributing to the success of our office.Key ResponsibilitiesProvide administrative support to senior management...

  • Administrative Coordinator

    5 days ago

    Knoxville, Tennessee, United States Stantec Full time

    About the RoleWe are seeking a highly motivated and organized individual to join our team as an Administrative Assistant. This is an exciting opportunity to support our local management team and contribute to the success of our office.Key ResponsibilitiesProvide administrative support to senior management and other personnel within the office.Attend...

  • Project Coordinator

    7 days ago

    Knoxville, Tennessee, United States The University of Tennessee Medical Center Full time

    Job Opportunity:Position: Clinical Research CoordinatorDepartment: Office of Clinical TrialsType: Full TimeAbout the Role:The University of Tennessee Medical Center is seeking a highly motivated and detail-oriented Clinical Research Coordinator to join our team in the Office of Clinical Trials. As a key member of our team, you will be responsible for...

  • Office Supervisor

    3 days ago

    Knoxville, Tennessee, United States UNIVERSITY PHYSICIANS ASSOC INC. Full time

    **Job Summary**University Physicians Association, Inc. is seeking a highly skilled and experienced Office Supervisor to join our team at University Plastic Surgeons, a busy physician's office located at the UT Medical Center in Knoxville.**Key Responsibilities:**Ensure efficient clinic flow and optimize patient care processes.Oversee weekly payroll and staff...

  • Office Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States I.C. Thomasson Full time

    Become a Key Member of Our Team at I.C. ThomassonAbout Us:At I.C. Thomasson, we are an engineering consulting firm committed to fostering a smarter, healthier, and more sustainable future. We value collaboration and teamwork, both within our organization and with our clients.If you are passionate about continuous growth and excel in a nurturing environment,...

  • Executive Administrative Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States Aimic Inc Full time

    Job Title: Executive Administrative CoordinatorCompany: Aimic IncPosition Overview:As an Executive Administrative Coordinator, you will play a pivotal role in supporting the executive team by managing various administrative tasks and ensuring smooth operations within the office.Key Responsibilities:Serve as a key point of contact between the executive office...

  • Site Office Manager

    2 weeks ago

    Knoxville, Tennessee, United States BESCO Full time

    Job OverviewBecome an integral part of our thriving construction team at BESCO, where your career can flourish. As a Building Operations Coordinator, you will acquire practical experience in project oversight and have the chance to grow within our organization. BESCO fosters a collaborative and supportive atmosphere where your expertise is appreciated, and...

  • Building Operations Coordinator

    2 weeks ago

    Knoxville, Tennessee, United States BESCO Full time

    Job OverviewBecome an integral part of our construction team at BESCO and elevate your professional journey. As a Construction Office Coordinator, you will acquire practical experience in managing projects while having the potential for career advancement within our organization. BESCO fosters a collaborative and supportive atmosphere where your expertise is...