Site Office Manager

2 weeks ago

Knoxville, Tennessee, United States BESCO Full time
Job Overview

Become an integral part of our thriving construction team at BESCO, where your career can flourish. As a Building Operations Coordinator, you will acquire practical experience in project oversight and have the chance to grow within our organization. BESCO fosters a collaborative and supportive atmosphere where your expertise is appreciated, and creativity is welcomed. We pride ourselves on being a close-knit team that celebrates achievements and confronts challenges together.

Position Summary:

The Building Operations Coordinator is essential to our construction initiatives from inception to completion. Your efforts will significantly impact the success of our projects, ensuring timely and budget-compliant delivery. In this role, you will support our construction project team by managing critical documentation, monitoring project advancement, and executing various administrative duties. Responsibilities include overseeing file management, document assessment, report generation, and other tasks crucial to the successful delivery of our construction endeavors. You will collaborate closely with the project team to guarantee that all project-related activities are executed efficiently and adhere to industry standards.

Key Responsibilities:

  • Generate, monitor, and finalize all necessary contracts, purchase orders, bonds, and other project-related functions, including change orders.
  • Understand state construction regulations and lien processes.
  • Maintain project documentation within the Contract Manager Software, standardized filing systems, and servers.
  • Respond to inquiries from vendors and clients.
  • Compile and organize supporting documents for the Project Manager, including time cards, expense reports, and other essential paperwork.
  • Manage project requirements, including cost tracking as necessary.
  • Assist with bid preparation, providing support to other offices when possible.
  • Attend meetings, taking and distributing necessary minutes.
  • Process project closeout documentation.
  • Track, manage, and process purchase orders and invoices as required.
  • Complete all necessary accounts receivable invoicing.
  • Occasionally cover front desk responsibilities.
  • Perform other general office and clerical tasks as needed.

Qualifications:

  • Exceptional organizational skills with the ability to prioritize tasks with minimal supervision.
  • Basic understanding of essential accounting principles and processes.
  • Able to thrive in a fast-paced environment, assisting the project team in managing office procedures for timely distribution and coordination.
  • Detail-oriented, self-driven, with three to five years of experience in a construction setting.
  • Proficient in Microsoft Office applications.
  • Familiarity with general office procedures and excellent verbal and written communication skills.
  • Ability to resolve issues efficiently.
  • Skilled in file management and directory creation in a Windows environment.
  • Strong attention to detail and mathematical skills are crucial.

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