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Executive Administrative Coordinator

2 months ago

Knoxville, Tennessee, United States Aimic Inc Full time

Job Title: Executive Administrative Coordinator

Company: Aimic Inc

Position Overview:

As an Executive Administrative Coordinator, you will play a pivotal role in supporting the executive team by managing various administrative tasks and ensuring smooth operations within the office.

Key Responsibilities:

  1. Serve as a key point of contact between the executive office and various stakeholders, including governmental bodies and community organizations.
  2. Attend relevant meetings and functions to gather important information and represent the executive office.
  3. Handle inquiries and requests from legislators, employees, and the public, ensuring timely and professional responses.
  4. Supervise and mentor clerical staff, providing guidance on their responsibilities and performance evaluations.
  5. Manage correspondence, including drafting replies and preparing documents for internal and external communication.
  6. Coordinate travel arrangements and maintain expense reports to support executive travel needs.
  7. Order and manage office supplies to ensure a well-equipped working environment.

Qualifications:

The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Experience in an administrative role is preferred.