HOA Account Executive

2 weeks ago


Lahaina, Hawaii, United States Yes& Companies LLC Full time
Job Summary

We are seeking a highly skilled and experienced HOA Account Executive to join our team at Yes& Companies LLC. As a key member of our operations team, you will be responsible for the day-to-day management and oversight of assigned portfolio accounts.

Key Responsibilities
  • Manage and maintain all HOA and DRC documents, ensuring compliance with governing documents and regulations.
  • Enforce CC&Rs, including notification to the Board, and process all correspondence and invoices to the Board and Accounts Payable.
  • Prepare and administer client meetings, utilizing standardized processes and rules enforcement.
  • Manage budgets, financial reports, and invoices, ensuring expenses are cost-effective and in line with budget.
  • Monitor Maintenance Fee delinquency and address as necessary.
  • Perform routine inspections to ensure standards set forth in governing documents are being observed and report any discrepancies to the Board.
  • Develop and maintain relationships with vendors, ensuring contracts and personnel meet Board expectations.
  • Schedule Board of Directors meetings, prepare agendas, and distribute meeting notices.
  • Solicit service proposals and manage special projects as directed by the Board.
  • Manage gate access and camera systems, and maintain and update ownership contact lists.
  • Ensure all licenses and permits are obtained and renewed in a timely manner.
  • Be available after hours for emergencies.
Requirements
  • Minimum five years' experience as Account/Client Manager.
  • Reliable vehicle with insurance and valid registration.
  • Typing speed of 45wpm.
  • Proficient in Outlook, Word, Excel, Webex, Microsoft Teams, and Zoom.
  • High-level written/verbal communication and problem-solving skills.
  • Proven leadership ability and self-starter.
  • Available for periodic evening meetings and after hours.
Preferred Qualifications
  • HOA management experience.
  • Governance experience, including preparation of Board meetings, notices, minutes, and board requests.
  • Design Review Committee managing experience.
  • Familiarity with local laws and regulations as it relates to HOAs.


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