Administrative Reception Specialist

2 weeks ago


Greensboro, United States Environmental Air Systems Full time

Company Overview:
Environmental Air Systems is a comprehensive mechanical contracting firm dedicated to providing exceptional service and support to our clients. We are currently looking for a Receptionist to join our team and contribute to our mission of excellence at our manufacturing facility.

Position Summary:
The Receptionist will serve as the first point of contact for clients, visitors, and guests, ensuring a welcoming and professional environment. This role is crucial in managing inquiries and directing individuals to the appropriate personnel or information.

Key Responsibilities:

  • Manage incoming calls efficiently, directing them to the appropriate staff members while providing accurate information as needed.
  • Maintain the reception area’s appearance, ensuring it is clean and organized, including managing reading materials.
  • Oversee office supply inventory and order supplies as necessary for all locations.
  • Coordinate the scheduling of conference and training rooms.
  • Handle mail distribution, including sorting and sending outgoing correspondence.
  • Keep a log of visitors and maintain accurate contact information for staff.
  • Assist with administrative tasks as directed by the office manager, including payroll distribution and maintaining work order files.

Qualifications:
  • A minimum of a high school diploma is required.
  • Experience with multi-line phone systems is essential.

Skills Required:
  • Excellent verbal communication abilities.
  • Strong organizational skills with meticulous attention to detail.
  • Proficiency in Microsoft Office Suite and basic office equipment.
  • Able to thrive in a fast-paced, multi-tasking environment.

Benefits:
  • Competitive weekly pay.
  • Comprehensive medical, dental, and vision insurance.
  • 401(k) plan with company matching.
  • Basic life insurance at no cost.
  • Short and long-term disability coverage.


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