Event Coordination Assistant

2 weeks ago


Philadelphia, Pennsylvania, United States Inkspirenize Full time
Job Overview

Position: Entry-Level Event Coordination Assistant

Employment Type: Full-Time

We are looking for a driven and detail-focused Entry-Level Event Coordination Assistant to support our vibrant team at Inkspirenize. The successful candidate will play a key role in the organization, management, and execution of various events, from corporate functions to social celebrations. This position is perfect for individuals enthusiastic about the events sector and eager to gain insights from seasoned professionals.

Key Responsibilities
  • Support the Event Coordinator/Manager in the planning and logistics of events.
  • Organize event materials, including name tags, brochures, and signage.
  • Track event schedules and ensure adherence to timelines.
  • Address client inquiries and provide assistance during events.
  • Maintain an inventory of event supplies and assist with procurement as necessary.
  • Perform administrative duties such as data entry, scheduling, and correspondence.
  • Contribute innovative ideas during brainstorming sessions and planning meetings.
  • Ensure compliance with health, safety, and legal standards at events.
Qualifications
  • High school diploma or equivalent.
  • Exceptional organizational and time management abilities.
  • Capability to handle multiple tasks and work efficiently in fast-paced settings.
  • Strong communication and interpersonal skills.
  • Basic proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Flexibility to work evenings, weekends, and holidays as event schedules require.


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