Senior Administrative Coordinator

2 weeks ago

Manhattan Beach, California, United States Skechers U.S.A. Full time

Position Overview
The Senior Administrative Coordinator plays a pivotal role in delivering high-level support to the Vice President of Global Travel and Meeting Services, while efficiently managing a variety of administrative responsibilities to enhance the productivity and effectiveness of the Department and Office.

Key Responsibilities
  • Provide comprehensive support to the Vice President, including managing schedules, processing expense reports, and coordinating conference calls.
  • Oversee the Vice President's calendar and communications to ensure timely meetings and awareness of ongoing priorities.
  • Assist in organizing special events for the department, including logistics for hospitality events, attendance tracking, travel arrangements, and meeting administration.
  • Facilitate the flow of information to ensure inquiries are addressed promptly and departmental communications are disseminated efficiently.
  • Maintain an organized filing system for the Vice President to ensure quick access to information.
  • Collaborate with fellow Executive Assistants, internal teams, and external partners.
  • Draft, edit, and proofread letters, documents, and reports with meticulous attention to detail.
  • Manage the Travel/Meeting Intranet site and respond to inquiries directed to the Vice President's office.
  • Create and maintain spreadsheets and generate reports as required.
  • Support various research initiatives and special projects as needed.
  • Review and submit departmental expense reports using the designated expense management system.
  • Ensure the office environment is well-maintained and troubleshoot issues with office equipment, coordinating repairs as necessary.
  • Partner with IT support to resolve technical issues affecting departmental operations.
  • Maintain essential departmental documents, including organizational charts, vendor lists, contracts, invoices, and confidential records.
Qualifications
  • Ability to work on-site.
  • Strong multitasking and prioritization skills.
  • Exceptional organizational abilities.
  • Excellent written and verbal communication skills.
  • Capacity to thrive in a fast-paced, dynamic environment.
  • Ability to handle sensitive information with utmost confidentiality.
  • Proficient in collaborating with individuals at all corporate levels.
  • Motivated to contribute to departmental objectives.
  • Technologically adept, with proficiency in relevant software applications.
  • Experience with Adobe Reader, Concur, Stova, CVENT, and FileNet is preferred.
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, etc.).
Education and Experience
  • Preferred college degree.
  • Experience in administrative roles within a corporate setting.
  • Two or more years of full-time experience in the hospitality industry is preferred.

About Skechers
Skechers is a global, Fortune 500 brand that designs and markets a diverse range of lifestyle and performance footwear, apparel, and accessories. Our commitment to developing comfort technologies underpins everything we do, delivering stylish, innovative, and high-quality products. With a presence in over 180 countries and territories, Skechers connects customers to our products through various retail channels, including department and specialty stores, e-commerce, and our extensive network of retail locations.

Headquartered in Southern California, Skechers has dedicated 30 years to helping individuals of all ages look and feel their best.

Equal Employment Opportunity
Skechers is dedicated to fostering a safe, inclusive, and respectful workplace. We provide equal employment opportunities for all employees and applicants without regard to race, color, religion, gender, gender identity and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other protected characteristic established by law.Reasonable Accommodation
Applicants who require reasonable accommodation to apply for a position should request appropriate assistance.

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