Reception Operations Specialist

2 weeks ago


El Segundo, California, United States JBCPlatform Full time
Job Overview

Position Title: Reception Operations Specialist - Contingent

Department: Human Resources / Talent Acquisition

Position Summary:
This role is accountable to the Human Resources Employee Relations and HRIS Manager, providing confidential administrative and secretarial support to the HR Management team. The position involves managing a high volume of incoming calls via the Avaya Soft console phone system, offering information to callers, relaying messages, and greeting visitors. This position operates under close supervision and encompasses a variety of tasks, requiring interaction with various departments and external vendors. The role demands frequent standing or walking, and overtime may be necessary.

Key Responsibilities:
1. Support the Manager and Senior Coordinator in organizing training sessions scheduled by the HR Department.
2. Access the Company Security Database to assign employee badges and coordinate various employee recognition gifts.
3. Serve as a backup for the HR Coordinator as needed.
4. Provide administrative assistance to the Human Resources Management team on an as-needed basis.
5. Prepare orientation materials for all companies supported by the organization.
6. Address inquiries and assist employees or direct them to the appropriate manager.
7. Prepare Length of Service Awards for recipients, including obtaining necessary signatures.
8. Maintain the phone list.
9. Process backup for the Monthly Carpool Program.
10. Execute additional duties as assigned, including filing for active and terminated personnel, resetting Kronos passwords, issuing temporary badges, and managing I-9 verification and E-Verify processes.
11. Prepare recruiting and candidate packets for the HR recruiting side.
12. Retrieve performance reviews and assist the Manager with various projects.
13. Support all HR staff members as required.
14. Update the shared Unemployment book with the HR Coordinator.
15. Process Employee Relations invoices and assist with social committee events.
16. Prepare New Hire Packets for the recruiting side of HR.
17. Schedule meetings and perform data entry tasks.

Qualifications:
Experience: 2 to 4 years of experience in performing secretarial duties and supporting multiple managers.

Required Skills:
- Exceptional organizational abilities
- Proficient computer skills
- Strong attention to detail
- Capability to manage multiple tasks
- Problem-solving skills and initiative

Preferred Skills:
- Some college education in areas such as English, Business Writing, or Business Management.

Education Requirements:
- High School Diploma

Certification Requirements:
- Administrative Assistant Certificate or equivalent is highly preferred.



  • El Segundo, California, United States IDR, Inc. Full time

    IDR, Inc. is currently in search of a Reception Operations Specialist to support our esteemed medical sales client. This position is onsite and is categorized as a contract role. If you are interested in becoming part of a large organization that fosters a collaborative and growth-oriented culture, we encourage you to consider this opportunity.Key...


  • El Dorado Hills, California, United States The Management Association, Inc. Full time

    Job OverviewCompany: The Management Association, Inc.Position: Front Desk AssistantLocation: Not specifiedRole Summary:The Front Desk Assistant plays a vital role in delivering outstanding customer service and administrative support to all visitors. This position requires collaboration with team members, handling special projects, and performing various...


  • El Segundo, California, United States Columbus Region Full time

    Parking Operations SpecialistOverview: The role of a Parking Operations Specialist is essential in maintaining the order and efficiency of parking facilities. This position is integral to ensuring compliance with parking regulations and providing assistance to visitors.Key Responsibilities:Collect and process parking fees while ensuring accurate change...


  • El Segundo, California, United States Love Full time

    Job OverviewPOSITION SUMMARYThe Human Resources and Operations Specialist will oversee a range of administrative and operational responsibilities to enhance the effectiveness of daily functions and provide support to the HR department. This individual will exhibit exceptional communication abilities, strong organizational skills, attention to detail, and the...


  • El Segundo, California, United States Veolia Full time

    Job SummaryWe are seeking a highly skilled Operations & Maintenance Specialist to join our team at Veolia. As a key member of our operations team, you will be responsible for the day-to-day operation and maintenance of our wastewater facility, including all related infrastructure, equipment, buildings, and grounds.Key ResponsibilitiesPerform Technical...


  • El Segundo, California, United States Talentry LLC Full time

    Job Overview Lead Facilities Operations Specialist Direct Hire. Competitive hourly rate Full time. Position Overview The Lead Facilities Operations Specialist is tasked with the development and management of all Planned Maintenance and Calibration initiatives. This role involves coordinating and streamlining the functions of the Facilities Department,...


  • El Segundo, California, United States ManTech Full time

    Join Our Team as a Personnel Security Specialist IIOverview:The Personnel Security Specialist II plays a crucial role in managing security operations to support our organization's mission. This position is responsible for delivering daily personnel security services for various sensitive programs, ensuring compliance with established protocols.Key...


  • El Segundo, California, United States SAIC Full time

    Job DescriptionSAIC is seeking a highly skilled Platform Operations Specialist to serve as a subject matter expert (SME) to advise on a solution for DevSecOps Platform and Space C2 Enablement in support of Operational C2 Acquisition Delta priorities to deliver integrated Ops Space C2 capabilities.This position is based in a dynamic environment where you will...


  • El Segundo, California, United States SAIC Full time

    Job DescriptionSAIC is seeking a highly skilled Platform Operations Specialist to serve as a subject matter expert (SME) to advise on a solution for DevSecOps Platform and Space C2 Enablement in support of Operational C2 Acquisition Delta priorities to deliver integrated Ops Space C2 capabilities.This position will play a crucial role in providing...


  • El Segundo, California, United States Love Full time

    Job OverviewPOSITION SUMMARYThe Human Resources and Operations Specialist will oversee a range of administrative and operational functions to ensure the seamless execution of daily business activities while supporting the HR department. This individual will possess strong communication and organizational abilities, with a keen attention to detail and the...


  • El Segundo, California, United States Vaco Full time

    Legal Operations SpecialistOverview: We are looking for a meticulous and proactive Legal Operations Specialist to become an integral part of our vibrant legal department. In this role, you will be essential in assisting our Chief Legal Officer and legal professionals with a variety of corporate legal functions. This position provides a unique opportunity to...


  • El Segundo, California, United States nLogic Full time

    We are seeking a Cybersecurity Operations Specialist to become a vital member of our team. This role is crucial for ensuring the security and integrity of our information systems.The ideal candidate will provide comprehensive cybersecurity support, particularly within the MILSATCOM Capability area. Our portfolio demands continuous cybersecurity oversight to...


  • El Segundo, California, United States Prodege Full time

    Are you eager to explore the vibrant landscape of data and contribute meaningfully? At Prodege, a leader in marketing and consumer insights, we are seeking a motivated and detail-oriented Junior Advertising Operations Specialist to enhance our dynamic team. Your role will focus on examining essential business metrics, identifying patterns, and converting...


  • El Segundo, California, United States KARL STORZ ENDOSCOPY Full time

    Job SummaryThe KARL STORZ ENDOSCOPY Surgical Operational Efficiency Specialist plays a vital role in ensuring the smooth operation of our endoscopy products and services. This position requires a high level of technical expertise, excellent communication skills, and a strong ability to work independently.Key ResponsibilitiesCustomer Support: Provide...

  • Reception Coordinator

    2 weeks ago


    El Dorado Hills, California, United States The Management Association, Inc. Full time

    Job OverviewCompany: The Management Association, Inc.Position: Front Desk AssistantLocation: Not specifiedPosition Type: Full-Time, Non-ExemptSalary Range: $17-$19 DOEABOUT THE COMPANY:The Management Association, Inc. is a premier community management organization dedicated to fostering vibrant communities. Our approach is rooted in integrity, trust, and a...


  • El Segundo, California, United States Booz Allen Hamilton Full time

    Job Number: R0198233Cybersecurity Operations Specialist Key Responsibilities: Engage in comprehensive testing and evaluation to uncover weaknesses and potential threat pathways within systems and networks. Conduct in-depth analysis of exploits and develop sophisticated attack strategies. Utilize advanced consulting capabilities, extensive technical...


  • El Segundo, California, United States LanceSoft, Inc. Full time

    Position Overview:We are looking for a Senior Quality Operations Specialist to oversee Product Disposition. This role is crucial in participating in Quality initiatives to guarantee adherence to relevant quality standards and regulatory obligations.Work Schedule:This position operates on a Day Shift, including weekends, and necessitates an onsite...


  • El Segundo, California, United States LanceSoft, Inc. Full time

    Position Overview:We are looking for a dedicated Senior Specialist in Quality Operations focused on Product Disposition. This role is essential in participating in Quality initiatives to guarantee adherence to relevant quality standards and regulatory obligations.Work Schedule: This is a Day Shift position that includes weekends and necessitates onsite...


  • El Segundo, California, United States LanceSoft, Inc. Full time

    Position Overview:We are looking for a Senior Quality Operations Specialist focused on Product Disposition. This role is crucial in participating in Quality initiatives to ensure adherence to relevant quality standards and regulatory obligations.Work Schedule: This position operates on a Day Shift, including weekends, and necessitates onsite...


  • El Segundo, California, United States LanceSoft, Inc. Full time

    Position Overview:We are looking for a Senior Quality Operations Specialist focused on Product Disposition. This role is crucial in participating in Quality initiatives to ensure adherence to relevant quality objectives and regulatory standards.Work Schedule: This position operates on a Day Shift, including weekends, and necessitates an onsite...