Office Operations Supervisor

2 weeks ago

Lincoln, Nebraska, United States New York State Insurance Fund Full time

Employment Type: Full-Time, Experienced

Department: Litigation Support

The New York State Insurance Fund is in search of an Office Operations Supervisor to enhance our team in supporting the legal objectives of a significant federal agency. This role provides an opportunity for candidates to showcase their proficiency in office administration by delivering managerial assistance and effectively engaging with clients or legal representatives.

We bring together driven, highly skilled, and innovative individuals to tackle the most pressing challenges faced by government entities through advanced technology. To fulfill our mission, we seek candidates who are eager to contribute to governmental advancements, value teamwork, and can foresee the needs of others. At the New York State Insurance Fund, we foster an environment where our employees feel valued, and we promote professional development through various educational opportunities.

Key Responsibilities:

  • Coordinate and schedule Senior Management meetings via virtual platforms.
  • Initiate and manage hybrid meetings.
  • Collaborate with IT to troubleshoot technical issues.
  • Arrange travel logistics using designated applications.
  • Reconcile travel expenses for Senior Management.
  • Handle incoming calls and direct them appropriately.
  • Organize site events with dignitaries as required.
  • Manage scheduling with internal and external stakeholders.
  • Oversee correspondence and ensure proper distribution.
  • Organize tasks, processes, and physical spaces as necessary.
  • Schedule appointments and communicate on behalf of Senior Management.

Qualifications:

  • A minimum of four years of progressively responsible supervisory and management experience, demonstrating effective communication skills for client or attorney interactions.
  • Experience in public engagement via phone or front desk operations.
  • Proficient in document management and maintenance.
  • Exceptional telephone etiquette and experience with multiline phone systems.
  • Ability to review written communications for accuracy and consistency.
  • Experience in managing daily operations of a high-level office.
  • Proficient in office organization and general business operations.
  • Familiarity with MS Office Suite, including PowerPoint, Word, Excel, and Outlook.
  • Experience supervising and guiding office support staff as necessary.
  • Capacity to learn new software applications quickly.
  • Must be a self-motivated, resourceful individual who takes initiative.
  • Excellent oral and written communication skills are essential.
  • A bachelor's degree is required.

Preferred Qualifications:

  • A law degree, advanced technical certification, or other relevant graduate degree is preferred.

Our Commitment:

The New York State Insurance Fund is dedicated to simplifying and enhancing government processes through the optimization of human, technical, and financial resources. We integrate state-of-the-art technology with exceptional personnel to deliver tailored solutions that meet our clients' specific needs. We are committed to addressing the most challenging and dynamic issues.

We value our employees and offer a comprehensive benefits package, including:

  • Health, Dental, and Vision Insurance
  • Life Insurance
  • 401k Plan
  • Flexible Spending Accounts (Health, Dependent Care, and Commuter)
  • Paid Time Off and Observance of State/Federal Holidays

The New York State Insurance Fund is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join us and be a part of government innovation.

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