Administrative Coordinator
6 days ago
The Rockefeller University is seeking an Administrative Assistant to support the Medical Director and Physician in Chief. The successful candidate will provide administrative support for various functions, including managing payments to vendors and MDs on call, working with chief scholars and other physicians to ensure 24/7 coverage of the hospital, and troubleshooting issues with on-call coverage.
Responsibilities:
- Manage the on-call system, payroll, scheduling, and orientation.
- Staff the hospital committee meeting, preparing and distributing meeting materials, scheduling the meeting, arranging catering, recording the meeting, transcribing the recording, and assisting the Medical Director and Physician in Chief in writing minutes of the meeting.
- Provide administrative support for the Hospital Environment of Care program.
- Manage the Medical Director's schedule.
- Pay invoices for contracted services and ad hoc expenses, track payments, and troubleshoot billing issues with vendors.
- Manage the hospital's copiers' maintenance, supplies, and billing.
- Provide administrative and purchasing support for the Director of Nursing, Research NP, Infection Control coordinator, and Facility Specialist.
- Administrative guidance and support to the Medical Staff Credentialing Specialist.
- Process check requests, travel reimbursements, and other items as needed for on-call physicians and the Medical Staff coordinator.
- Maintain hospital contracts files and perform related duties and responsibilities as assigned or requested.
Requirements:
- Bachelor's degree required.
- Facility with computer-based purchasing systems such as IAS/Oracle.
- Proficient using Excel, Word, and PowerPoint.
- Strong math, written, communication, and interpersonal skills.
- Must be comfortable working in a patient care area and have an understanding of information privacy as related to healthcare.
Equal Employment Opportunity:
The Rockefeller University is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
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