Talent Acquisition Coordinator

2 weeks ago

Tampa, Florida, United States AEI Full time
Affiliated Engineers, Inc. (AEI) stands as a premier, multidisciplinary consulting engineering firm, comprising a collaborative community of over 800 professionals dedicated to planning, designing, and delivering innovative and high-performance engineering solutions that positively impact society and advance human progress.

Consistently recognized among the Top 20 Engineering Firms and Top 3 Science and Technology Firms since 2000 by Building Design + Construction Magazine, AEI is committed to enhancing public health, improving patient outcomes, and fostering groundbreaking biomedical research, thereby enabling the next generation of scientific discovery and technological innovation through exceptional design and award-winning projects.

Our projects range from collaborating with the California Air Resources Board to enhance air quality in the world's largest zero net energy emissions testing facility, to creating human-centric, technologically advanced clinical environments that uplift communities, exemplified by Healthcare Design Magazine's 2022 Design Showcase Winner, Sarasota Memorial Hospital in Venice, Florida. Our work reflects the highest standards in sustainable design practices.

As a Recruiting Coordinator, you will play a crucial role in empowering our clients to achieve energy-efficient building solutions, protect global environments, and foster a better, greener future for all.

Key Responsibilities

Why this role is essential:

In this position, you will collaborate with our team of seasoned Recruiters to manage the flow of information between Recruiters, Candidates, and Internal clients. You will be actively involved in every stage of the hiring lifecycle, ensuring all parties remain engaged throughout the process. Your contributions will enhance the hiring experience by:
  • Participating in internal client intake meetings and posting job openings on corporate and external platforms.
  • Identifying potential leads, prospects, and applicants to initiate the recruitment process.
  • Utilizing our ATS (ICIMS) and CRM to manage hiring workflow requirements and meet KPIs.
  • Collaborating with experienced Recruiters on pipeline priorities and adjusting search efforts as necessary.
  • Coordinating pre-interview and post-interview meetings and preparing materials for both.
  • Identifying opportunities to enhance candidate experience and scheduling efficiency.
  • Assisting in the scheduling and coordination of activities involving hiring managers, teams, and candidates as needed.
  • Conducting reference checks on candidates within the hiring workflow.
  • Creating, managing, and sharing weekly reports on active hiring workflows.
Qualifications

Attributes of a successful Recruiting Coordinator:
  • Experience supporting senior management in large corporate environments or senior professionals in a professional services firm.
  • Proficient PC skills, including a strong working knowledge of Microsoft Office and Outlook tools.
  • At least 1 year of experience in recruiting coordination, HR, or administrative roles.
Essential Skills for Success:
  • Ability to multitask, prioritize, and manage a high volume of tasks and projects with minimal guidance.
  • Exceptional verbal and written communication skills, with the ability to adapt quickly to changing circumstances.
  • Demonstrated judgment, discretion, and sensitivity when handling high-profile executives and confidential information.
  • Maintain professionalism in interactions with senior professionals both inside and outside the organization.
  • Make informed and timely decisions, knowing when to take ownership and when to involve others.
  • Respond appropriately to urgent situations and events requiring quick turnaround.
  • Proactively identify and resolve potential obstacles before they escalate into issues.
  • Exhibit meticulous attention to detail.
Our Commitment to You:
  • AEI is dedicated to investing in our talented workforce, fostering personal and professional growth through collaborations with esteemed clients such as NASA, the National Institutes of Health, and the US Department of Energy.
  • We promote a flexible and collaborative work environment that reflects our commitment to employee appreciation and collective excellence.
  • Our projects contribute to the greater good of humanity, including cutting-edge initiatives like Promega Corporation's Kornberg Center and The University of Arizona's Biomedical Sciences Partnership Building.
  • Our culture encourages professional development, guided by core values that shape our decisions and interactions.
  • We offer a comprehensive benefits package, including health, dental, and vision coverage, along with a year-end bonus based on company performance.
We provide the necessary tools and support to ensure a thriving career. If this environment aligns with your professional aspirations, we look forward to connecting with you.

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