Administrative Support Specialist for Legal Department
7 days ago
Position: Department Admin Support
Role Summary: This position involves providing comprehensive administrative and clerical assistance to the legal department. Responsibilities include managing office supply purchases, facilitating team events, coordinating logistics for appointments and travel, and assisting the Executive Assistant with office management tasks.
Key Responsibilities:- Scheduling and Communication:
- Assist the Executive Assistant in organizing and moderating global meetings, including webcasts and conference calls. Prepare and refine presentation materials.
- Coordinate logistics for legal team meetings.
- Facilitate messaging and distribution of communications within the legal team.
- Team Engagement and Activities:
- Plan and manage events, including large meetings and team-building activities.
- Organize celebrations and team engagement initiatives.
- Schedule meetings for internal and external visitors, including office reservations.
- Travel Coordination:
- Provide travel booking support for legal department members and assist the Executive Assistant with travel arrangements for the Legal Executive team. Manage travel bookings and expense report submissions.
- Office Management:
- Support team members with various requests related to IT, HR, facilities, and training.
- Monitor and order office supplies as needed.
- Handle incoming and outgoing office mail and documents.
- Prepare for new hire onboarding processes.
- Arrange supplies, equipment, and seating for team members.
- Assist with the setup and maintenance of the SharePoint site.
- Prior experience in administrative support is required, though executive-level experience is not necessary.
- Familiarity with expense reporting and travel booking processes is essential.
- Training will be provided for company-specific tasks.
Hourly Rate: $ /hr
Job Posting Reference: JP 3372
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