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Administrative Support Specialist
2 months ago
Cypress HCM is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. As an Administrative Assistant, you will be responsible for a variety of tasks to ensure the smooth operation of our department.
Key Responsibilities- Front Desk Support: Greet and host visitors, travelers, and contractors in a professional and courteous manner.
- Logistics Coordination: Arrange for the arrival of packages, rental cars, and catering services.
- Security and Safety: Uphold security protocols and safety standards to ensure a secure work environment.
- Communication Management: Distribute incoming communications and respond to inquiries in a timely and professional manner.
- Event Planning: Assist with organizing team meetings and events, including scheduling and logistics.
- New Hire Onboarding: Support new employees during the onboarding process, including providing necessary documentation and training.
- Liaison Services: Serve as a liaison between the administrative team and executive administrators.
- Facilities Management: Schedule maintenance and repairs, and monitor office supplies and inventory.
- Financial Management: Process expense reports and maintain accurate records.
- Software Utilization: Utilize PFM-Professional Flight Management software to manage flight operations.
- Passenger Management: Maintain passenger profiles and update traveler preferences.
- Financial Reporting: Post flight expenses and compile data for reviews.
- Document Preparation: Prepare presentations and reporting documents.
- Customer Service: Provide professional and polite customer service skills.
- Time Management: Demonstrate excellent time management and results-driven skills.
- Interpersonal Skills: Ability to interact with team members at all levels.
- Attention to Detail: Maintain attention to detail, organized, resourceful, and efficient in all tasks.
- Decision Making: Proactive decision-making capability.
- Communication Skills: Outstanding written and verbal communication skills.
- Technical Skills: Proficiency in Microsoft Office 365 applications.
- Education: Associate's degree preferred or equivalent job experience.
Pay Rate Range: $14-15/hr.
