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Administrative Support Specialist

2 months ago

Boise, Idaho, United States eTeam Full time

Job Title: Executive Administrative Assistant

Location: Boise, ID 83707 (Onsite)

Job Duration: 12 months Contract

Pay: $34/hr

Job Overview:

The Executive Administrative Assistant plays a crucial role in providing comprehensive administrative support to the legal department. This position involves managing various clerical tasks, facilitating communication, and ensuring smooth operations within the team.

Key Responsibilities:

Scheduling, Meeting & Communication Coordination:

  • Assist in organizing and moderating global meetings, including webcasts and conference calls, while preparing and editing presentation materials.
  • Coordinate logistics for legal team meetings, ensuring all arrangements are in place.
  • Support the distribution of communications within the legal team.

Team Engagement and Activities:

  • Plan and manage events, including large-scale meetings and team-building activities.
  • Organize celebrations and team engagement initiatives.
  • Facilitate scheduling for internal and external visitors, including office reservations.

Travel Coordination:

  • Provide travel booking assistance for legal department members and support the Executive Assistant with travel arrangements for the Legal Executive team.
  • Manage expense reports and reimbursement processes for team members.

Office Management:

  • Assist team members with various requests related to IT, HR, and facilities.
  • Monitor and order office supplies as needed.
  • Handle office mail, document posting, collection, and distribution.
  • Prepare for new hire onboarding processes.
  • Arrange supplies, equipment, and seating as required.
  • Support the setup and maintenance of the SharePoint site.
  • Prior experience in administrative support is essential, including familiarity with expense reporting and travel booking.